Executive Assistant

Kforce Inc; Duarte (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

HSA/FSA options

401(k) plan

Life & disability insurance

Paid time off (Salaried personnel)

Service contract/totally eligible for?

Job summary

Kforce Inc. in Duarte, CA is seeking an Executive Assistant to provide comprehensive support to a senior executive in a fast-paced environment.

The role emphasizes calendar and travel management, professional communication, and discreet handling of sensitive information. The ideal candidate has 5+ years of executive support experience, excels at coordinating complex calendars across time zones, and interacts confidently with senior leaders and external partners.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders (VP/SVP/C-suite)
• Advanced proficiency with Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
• Extensive experience managing complex executives calendars and scheduling meetings across multiple stakeholders
• Strong experience coordinating domestic and international travel arrangements
• Excellent written and verbal communication and ability to maintain strict confidentiality
• Proven ability to work independently and manage competing priorities in a fast-paced environment
• Professional presence with experience interacting with senior executives and external partners
• Flexibility to support an executive in different time zones, including early hours when needed

Responsibilities

• Provide high-level administrative support to a senior executive
• Manage a complex calendar with meetings across multiple time zones
• Coordinate internal and external meetings, invitations, logistics and materials
• Arrange and manage domestic and international travel
• Serve as a key point of contact for stakeholders
• Draft, review and manage executive correspondence
• Handle confidential information with discretion
• Prioritize and respond to executive requests and inquiries
• Track action items and deliverables to ensure timely completion
• Build relationships with leaders, teams and external partners
• Support special projects and administrative initiatives

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Independent worker

Time management

Stakeholder interaction

Multitasking

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Responsibilities

Kforce has a clilent in Duarte, CA that is seeking an Executive Assistant to provide comprehensive support to a senior executive within a fast-paced and dynamic environment. This role requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to manage multiple priorities while handling sensitive and confidential information. The ideal candidate will be an experienced executive support professional who thrives in a high-visibility role, excels at calendar management and travel coordination, and can confidently interact with leaders and stakeholders at all levels. Responsibilities:

• Provide high-level administrative support to a senior executive
• Manage a complex and frequently changing calendar, including scheduling meetings across multiple time zones
• Coordinate and facilitate internal and external meetings, including sending invitations, managing logistics, and preparing materials as needed
• Arrange and manage domestic and international travel, including flights, accommodations, transportation, and itinerary preparation
• Serve as a key point of contact for internal and external stakeholders
• Draft, review, and manage correspondence on behalf of the executive
• Handle highly confidential and sensitive information with discretion and professionalism
• Prioritize and respond to requests, inquiries, and issues requiring executive attention
• Track action items, follow-ups, and key deliverables to ensure timely completion
• Build effective working relationships with leaders, team members, and external partners
• Support special projects and administrative initiatives as assigned

Requirements

• 5+ years of Executive Assistant experience supporting senior leaders, such as VP, SVP, or C-suite executives
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Extensive experience managing complex executive calendars and scheduling meetings across multiple stakeholders
• Strong experience coordinating domestic and international travel arrangements
• Exceptional organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Proven ability to work independently and manage competing priorities in a fast-paced environment
• Professional presence with experience interacting with senior executives and external partners
• Flexibility to support an executive operating in a different time zone, including occasional early morning availability

Preferred Qualifications

• Experience supporting senior leadership in healthcare, innovation, technology, research, or corporate environments
• Experience coordinating executive-level meetings and strategic initiatives
• Demonstrated ability to anticipate executive needs and proactively resolve issues before they arise

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.