Executive Assistant

United Way for Southeastern Michigan; Detroit (MI); Hybrid; USD 65,000 - 69,000; Full time

Benefits offered by this job

Major medical

Dental coverage

Vision coverage

403(b) retirement plan

Disability insurance

AD&D coverage

Pet insurance (ASPCA)

DoorDash discount

20 days paid time off

Job summary

United Way for Southeast Michigan is seeking an Executive Assistant to support the Vice President of Philanthropy. The role provides administrative, operational, and donor engagement support to advance fundraising and relationship management efforts.

You will manage calendars, coordinate committee meetings and events, prepare presentations, maintain donor CRM records, support donor communications, oversee mailings and tax receipts, and help execute projects that strengthen philanthropic

Qualifications

• High School Diploma or equivalent required.
• Associate's degree preferred; secretarial coursework helpful.
• 3-5 years of secretarial/administrative experience, supporting senior-level staff.

Responsibilities

• Manage calendars and schedules for VP of Philanthropy.
• Coordinate committee meetings and events.
• Prepare presentations and agendas; maintain donor CRM records.
• Support donor communications and mailings; manage tax receipts.
• Assist with projects advancing fundraising and relationships.

Skills

Typing 55 wpm

Organizational skills

Discretion / confidentiality

Time management

Communication

Education

High School Diploma or equivalent

Associate's degree preferred

Secretarial coursework

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

CRM systems

Job description

Every day, United Way for Southern Michigan (UWSEM) works alongside community partners, donors, and nonprofits to create measurable, lasting change across southeastern Michigan. By investing in programs that support education, economic stability, and health, UWSEM helps ensure individuals and families have the resources they need not just to get by, but to thrive. Our work is grounded in collaboration, accountability, and a deep commitment to the communities we serve.

This full‑time position offers a hourly pay rate of $31.26/hr, along with a comprehensive benefits package that includes major medical, dental, and vision coverage, a 403(b) retirement plan, short‑and long‑term disability, AD&D coverage, ASPCA pet insurance, a DoorDash discount, 20 days of paid time off per year, 12 paid holidays, and one floating holiday.

This Executive Assistant serves as a key partner to the Vice President of Philanthropy, providing administrative, operational, and donor engagement support to help advance United Way for Southeast Michigan's fundraising and relationship management efforts. This highly visible role works closely with philanthropy team members, donors, volunteers, committees, affinity groups, and internal departments to ensure a seamless experience for supporters and stakeholders. Responsibilities include managing calendars and schedules, coordinating committee meetings and events, preparing presentations and agendas, maintaining donor records within the CRM system, supporting donor communications, overseeing mailings and tax receipt processes, and helping to execute projects that contribute to the success of the organization's philanthropic initiatives.

The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment with shifting priorities. They are comfortable using technology and business systems, including CRM platforms and Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Teams. Success in this role requires strong organizational and project management skills, the ability to work independently with minimal direction, and a professional, customer-focused approach when interacting with donors, volunteers, and colleagues. This position follows a hybrid schedule with regular in-office collaboration and occasional evening or weekend event support, offering an opportunity to play an important role in strengthening relationships that help drive positive impact throughout the community.

• Possess solid typing skills of at least 55 wpm
• Exceptional organizational skills and the ability to manage multiple priorities
• Proper use of grammar, spelling, and punctuation, and telephone etiquette
• Professionalism with the ability to maintain confidentiality, discretion, and tact
• High School Diploma or equivalent required, Associate's degree preferred, with some college or secretarial coursework experience
• A minimum of 3-5 years of secretarial/administrative experience, including

1-3 years supporting a senior-level manager or director

• Proficient use of Microsoft Word, Excel, and PowerPoint, including additional

Microsoft Suite programs such as Teams, Mail Merge

• Strong time management skills

Salary: $31.26 per hour

This posting will close 9/30/2026