Executive Assistant - Supporting VP

Unitedwaysem; Detroit (MI); Hybrid; USD 55,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, vision

403(b) retirement plan

Disability

AD&D

Pet insurance

DoorDash discount

PTO 20 days

Holidays 12

Floating holiday

Job summary

United Way for southeastern Michigan (UWSEM) is seeking an Executive Assistant to support the Vice President of Philanthropy with administrative, operational, and donor engagement tasks. The role involves calendar management, meeting coordination, and preparing materials, collaborating with donors, volunteers, and internal teams to ensure a seamless donor experience.

The ideal candidate will be proactive, detail-oriented, and able to thrive in a fast-paced environment with shifting priorities.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• 3–5 years of secretarial/administrative experience, including 1–3 years supporting a senior-level manager or director.
• Proficient in Word, Excel, PowerPoint; familiarity with Teams and Mail Merge.

Responsibilities

• Manage calendars and schedules for VP of Philanthropy.
• Coordinate committee meetings and events.
• Prepare presentations and agendas.
• Maintain donor records in the CRM.
• Support donor communications, mailings, and tax receipts.
• Help execute philanthropic projects.

Skills

Typing 55 wpm

Organizational skills

Time management

Confidentiality

Professional communication

Education

High School Diploma

Associate's degree preferred

Secretarial coursework

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Mail Merge

Job description

Every day, United Way for southeastern Michigan (UWSEM) works alongside community partners, donors, and nonprofits to create measurable, lasting change across southeastern Michigan. By investing in programs that support education, economic stability, and health, UWSEM helps ensure individuals and families have the resources they need not just to get by, but to thrive. Our work is grounded in collaboration, accountability, and a deep commitment to the communities we serve.

This full‑time position offers a hourly pay rate of $31.26/hr, along with a comprehensive benefits package that includes major medical, dental, and vision coverage, a 403(b) retirement plan, short‑and long‑term disability, AD&D coverage, ASPCA pet insurance, a DoorDash discount, 20 days of paid time off per year, 12 paid holidays, and one floating holiday.

This Executive Assistant serves as a key partner to the Vice President of Philanthropy, providing administrative, operational, and donor engagement support to help advance United Way for southeastern Michigan's fundraising and relationship management efforts. This highly visible role works closely with philanthropy team members, donors, volunteers, committees, affinity groups, and internal departments to ensure a seamless experience for supporters and stakeholders. Responsibilities include managing calendars and schedules, coordinating committee meetings and events, preparing presentations and agendas, maintaining donor records within the CRM system, supporting donor communications, overseeing mailings and tax receipt processes, and helping to execute projects that contribute to the success of the organization's philanthropic initiatives.

The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment with shifting priorities. They are comfortable using technology and business systems, including CRM platforms and Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Teams. Success in this role requires strong organizational and project management skills, the ability to work independently with minimal direction, and a professional, customer-focused approach when interacting with donors, volunteers, and colleagues. This position follows a hybrid schedule with regular in-office collaboration and occasional evening or weekend event support, offering an opportunity to play an important role in strengthening relationships that help drive positive impact throughout the community.

• Possess solid typing skills of at least 55 wpm
• Exceptional organizational skills and the ability to manage multiple priorities
• Proper use of grammar, spelling, and punctuation, and telephone etiquette
• Professionalism with the ability to maintain confidentiality, discretion, and tact
• High School Diploma or equivalent required, Associate's degree preferred, with some college or secretarial coursework experience
• A minimum of 3-5 years of secretarial/administrative experience, including 1-3 years supporting a senior-level manager or director
• Proficient use of Microsoft Word, Excel, and PowerPoint, including additional Microsoft Suite programs such as Teams, Mail Merge
• Strong time management skills

This posting will close 9/30/2026