Executive Assistant (C-Suite)

United Way for Southeastern Michigan; Detroit (MI); Hybrid; USD 36,000 - 51,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

403(b) retirement plan

Disability coverage

AD&D coverage

Pet insurance (ASPCA)

DoorDash discount

Paid time off (20 days)

Paid holidays (12)

Floating holiday

Job summary

United Way for Southeast Michigan is hiring an Executive Assistant to support the Chief Branding & Engagement Officer. The role focuses on high‑level administrative and relationship management, coordinating communications, calendars, and special projects with a commitment to confidentiality and professionalism.

The position operates on a hybrid schedule (3–4 days in office) and requires strong organizational, MS Office, and communication skills to foster strong donor and partner relationships

Qualifications

• Typing speed and high accuracy required.
• Excellent organizational skills with ability to manage multiple priorities.
• Strong written and verbal communication and grammar.
• Experience handling confidential information with discretion.
• Proficiency in Microsoft 365 applications and CRM tools.

Responsibilities

• Manage executive inbox and calendar with proactive scheduling.
• Create rules and systems to streamline communications and priorities.
• Anticipate needs and balance competing demands for the CBE Officer.
• Leverage Microsoft 365 and Excel to organize information and strengthen stakeholder engagement.
• Lead special projects and provide reliable administrative support.

Skills

Typing 55 wpm

Organizational skills

Grammar & etiquette

Confidentiality

Discretion & tact

Time management

Professionalism

Education

High School Diploma or equivalent

Associate's degree preferred

Secretarial coursework experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Mail Merge

Job description

Every day, United Way for Southeast Michigan (UWSEM) works alongside community partners, donors, and nonprofits to create measurable, lasting change across Southeast Michigan. By investing in programs that support education, economic stability, and health, UWSEM helps ensure individuals and families have the resources they need not just to get by, but to thrive. Our work is grounded in collaboration, accountability, and a deep commitment to the communities we serve.

This full‑time position offers a hourly pay rate of $31.26/hr, along with a comprehensive benefits package that includes major medical, dental, and vision coverage, a 403(b) retirement plan, short‑and long‑term disability, AD&D coverage, ASPCA pet insurance, a DoorDash discount, 20 days of paid time off per year, 12 paid holidays, and one floating holiday. This role will require opting in to a Union Bargaining agreement with dues.

This Executive Assistant will serve as a trusted and welcoming partner to the Chief Branding & Engagement Officer, providing high‑level administrative, operational, and relationship support that helps advance organizational engagement, communication, and leadership priorities. This highly visible role collaborates closely with executive leadership, team members, community partners, and key stakeholders to support strong relationships and ensure a friendly experience across every interaction. Responsibilities include expert inbox and calendar management, creating effective rules and systems to streamline communications and priorities, anticipating needs and proactively managing competing demands, leveraging Microsoft 365 and Excel to organize information and strengthen stakeholder engagement efforts, special projects, and serving as a dependable resource who leads with the values of kindness, joy, appreciation for people and professionalism while supporting the success and effectiveness of a dynamic C‑suite leader.

The ideal candidate is a proactive, detail‑oriented professional who thrives in a fast‑paced environment with shifting priorities. They are comfortable using technology and business systems, including CRM platforms and Microsoft Office applications such as Word, Excel, PowerPoint, Outlook, and Teams. Success in this role requires strong organizational and project management skills, the ability to work independently with minimal direction, and a professional, customer‑focused approach when interacting with donors, volunteers, and colleagues. This position follows a hybrid schedule with regular in‑office collaboration (3‑4 days per week) and occasional evening or weekend event support, offering an opportunity to play an important role in strengthening relationships that help drive positive impact throughout the community.

• Possess solid typing skills of at least 55 wpm
• Exceptional organizational skills and the ability to manage multiple priorities
• Proper use of grammar, spelling, and punctuation, and telephone etiquette
• Professionalism with the ability to maintain confidentiality, discretion, and tact
• High School Diploma or equivalent required, Associate's degree preferred, with some college or secretarial coursework experience
• A minimum of 3‑5 years of secretarial/administrative experience, including 1‑3 years supporting a senior‑level manager or director
• Proficient use of Microsoft Word, Excel, and PowerPoint, including additional Microsoft Suite programs such as Teams, Mail Merge
• Strong time management skills

This posting will close 9/30/2026

Salary: $31.26 per hour