Executive Assistant & Office Operations Lead

MVS Cloud; Dearborn Heights (MI); On-site; USD 52,000 - 78,000; Full time

Job summary

MVS Cloud, a healthcare technology company in Dearborn, MI, seeks an Executive Assistant / Office Administrator to support the President and leadership team on-site. You will manage calendars, coordinate meetings, and handle vendor coordination, onboarding logistics, and document management.

Responsibilities include organizing documents, maintaining filing systems, and enabling smooth day-to-day operations in a fast-paced environment while maintaining discretion and strong judgment.

Qualifications

• Strong executive administrative assistance and executive-support skills, incl. calendar management, scheduling, meeting coordination, and executive correspondence.
• Experience with administrative assistance, office coordination, document organization, filing systems, and accurate business records.
• Excellent communication skills in writing and speaking; ability to interact with executives, staff, clients, vendors.
• Strong time-management, organizational, multitasking, and attention-to-detail; able to work independently.
• Proficient with office productivity and collaboration tools: email, calendar, spreadsheets, word processing, presentations.
• Knowledge of vendor coordination, office operations, software subscriptions/ renewals, business records, onboarding, contract administration, project coordination.
• Experience supporting executives or in healthcare/tech/SaaS/IT environments; HIPAA/privacy awareness is a plus.

Responsibilities

• Manage executive calendars, schedule meetings, coordinate correspondence and prepare organized documents.
• Maintain efficient filing and record-keeping systems; support day-to-day administrative priorities.
• Coordinate meetings and office operations; facilitate communication between leadership and stakeholders.
• Assist with vendor coordination, software subscriptions/renewals, and document management.
• Support onboarding logistics, contract/operational paperwork, and special projects as needed.

Skills

Executive support

Office coordination

Communication

Time management

Office tools

Vendor coordination

Contract administration

Onboarding support

Healthcare experience

Job description

MVS Cloud, a healthcare technology company in Dearborn, MI, seeks an Executive Assistant / Office Administrator to support the President and leadership team on-site. You will manage calendars, coordinate meetings, and handle vendor coordination, onboarding logistics, and document management.

Responsibilities include organizing documents, maintaining filing systems, and enabling smooth day-to-day operations in a fast-paced environment while maintaining discretion and strong judgment.