Executive Assistant

DayBreak; Dayton (OH); On-site; USD 52,000 - 82,000; Full time

Job summary

Daybreak seeks an experienced Executive Assistant to support the CEO and COO in Dayton, Ohio. The role requires proactive, confidential administrative partnership to keep priorities moving forward.

You will manage complex calendars, coordinate domestic travel, prepare materials, and track commitments. A minimum of five years supporting C-suite executives, top-tier organization, and polished communication are essential. Discretion and the ability to work independently are required.

Qualifications

• At least five years of experience as an Executive Assistant supporting C-suite or senior executives.

Responsibilities

• Manage complex executive calendars, schedule meetings, and coordinate competing priorities.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Prioritization

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Position SummaryThe Executive Assistant provides high-level administrative and operational support to Daybreak’s CEO and COO, helping manage schedules, coordinate priorities, and ensure key responsibilities and initiatives move forward efficiently. This role serves as a trusted partner to executive leadership by anticipating needs, facilitating communication, preparing executive materials, and supporting effective decision-making. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing competing priorities while maintaining professionalism, confidentiality, and sound judgment.Duties and responsibilitiesManage complex executive calendars, schedule meetings, and coordinate competing priorities.Coordinate domestic travel arrangements, prepare itineraries, and manage expense reporting.Prepare, edit, and format correspondence, presentations, reports, and meeting materials.Coordinate leadership meetings, prepare agendas, document action items, and follow up on deadlines.Serve as a professional point of contact for internal and external stakeholders.Handle confidential information and sensitive matters with discretion and sound judgment.Track executive commitments and support follow-through on strategic and operational initiatives.Maintain administrative records, manage office-related tasks, and support efficient daily operations.Anticipate executive needs, identify potential scheduling conflicts, and proactively resolve administrative challenges.Provide general administrative support and adapt to changing priorities to ensure leadership operates effectively.At least five years of experience as an Executive Assistant supporting C-suite or senior executives.Exceptional organizational, planning, and time-management skills.Strong written and verbal communication skills, with a polished and professional manner.Excellent judgment, discretion, and ability to handle sensitive information.Proficiency with Microsoft Office or Google Workspace and calendar-management tools.Ability to anticipate needs, work independently, and adapt to changing priorities.Strong attention to detail and a calm, solutions-oriented approach.