Executive Assistant

Polaris Pathways, LLC; San Francisco (CA); Remote; Part time

Job summary

Polaris Pathways, LLC propose un poste à temps partiel de Partenaire en Opérations Exécutives et Contenu, qui soutient un fondateur dans deux entreprises dynamiques. Le rôle exige une excellente communication, des compétences organisationnelles solides, et la capacité de naviguer dans un environnement en évolution rapide. Le candidat idéal sera motivé par le soutien opérationnel et l'excellence d'exécution.

Qualifications

• Excellente communication anglaise et présence exécutive.
• Capacité à jongler avec des tâches rapides sur plusieurs outils et équipes.
• Discrétion et professionnalisme dans les communications professionnelles.

Responsibilities

• Gérer les calendriers, les réunions et les voyages entre deux entreprises.
• Traduire les notes de Fathom/Zoom en éléments d'action.
• Coordonner avec les fournisseurs pour les événements et les conférences.

Skills

Communication

Organization

Problem-solving

Tech-savvy

Tools

Google Suite

Canva

Notion

Slack

ClickUp

Job description

Executive Operations & Content Partner (Part-Time, Remote)

Support a fast-moving founder and bring structure to two high-impact ventures.

About the Role

This is a part-time (20-30 hours/week) remote position supporting a founder/operator who leads both a boutique leadership + people strategy consultancy and an early-stage tech startup focused on workforce risk. You’ll wear multiple hats—from scheduling meetings and managing logistics to helping repurpose smart content and coordinate across vendors. The work is dynamic, collaborative, and high-trust. You don’t need to be a strategist, but you do need to be highly organized, tech-savvy, and comfortable operating in ambiguity.

This role requires someone who thrives in a fast-moving environment, can bring clarity from chaos, and gets energy from being a true right hand. Think: turning Fathom notes into action items, managing multiple calendars across time zones, and lightly polishing content that goes out to executive audiences.

This role could grow over time. If it’s a fit, we’re open to evolving the scope and hours based on mutual interest.

Location & Hours

• Remote, open to candidates globally
• Required overlap: 3–4 hours per weekday between 9am–12pm Pacific Time (flexible on exact window)

Pay Transparency

• Compensation starts at $20/hour USD, depending on experience and location (within compliant guidelines)

You Might Be Working On

• Managing calendar, meetings, and travel across two ventures (founder, client, and investor meetings)
• Translating Fathom/Zoom notes into action items, updates, or summaries in Notion or ClickUp
• Owning logistics for travel, events, and conferences (bookings, hotel, agendas, confirmations)
• Coordinating with vendors (designers, insurance brokers, workshop leads)
• Lightly formatting and proofreading Google Docs, decks, or external-facing materials
• Building Canva slides, quote cards, or branded visuals based on founder’s direction
• Scheduling posts in LinkedIn scheduling tools (Taplio, Buffer, etc.)
• Supporting light blog and social content coordination (Michelle drafts; you format/publish)
• Updating content calendars and helping repurpose posts into multi-use formats
• Prepping agendas and keeping track of internal/external meeting follow-ups
• Keeping the founder sane by flagging conflicts, managing checklists, and tracking priorities

What You Bring

• Excellent English communication and executive presence
• Strong Google Suite (Docs, Slides, Sheets, Calendar, Drive) and Canva skills
• Proactive problem-solving mindset and comfort with ambiguity
• Comfortable juggling fast-paced tasks across multiple tools and teams
• Ability to communicate clearly and confidently with high-level stakeholders (VCs, execs)
• Prior experience supporting consultants, founders, or early-stage startups a plus
• Attention to detail and pride in clean, well-organized work
• Tech-savvy: quick to learn tools and use GPT/AI to improve speed and formatting
• Discretion and professionalism in Slack and email—you know how to be both confidential and warm

Tools You’ll Use

• Google Suite
• Notion + ClickUp
• Slack (must be able to communicate professionally and handle confidential matters)
• Zoom + Fathom
• Canva (brand templates, light design polish)
• Taplio or Buffer (LinkedIn scheduling)
• Bonus: Excel/Google Sheets (pivot tables, simple data formatting)
• Bonus: Light video clipping or short-form content editing

Nice to Haves

• Experience interacting with investors, PE firms, or VCs
• Familiarity with executive briefings, client summaries, or board-level communications
• Light project management background or experience running founder ops

You’re also encouraged to include:

• A short Loom video introducing yourself and the tools you use with confidence (optional but highly recommended)

This is a great fit if you:

• Love keeping things (and people) on track
• Have strong opinions about clean formatting and smart execution
• Are the go-to person friends ask to help plan a trip, build a deck, or fix a broken process
• Thrive working behind the scenes to help a founder shine

***How to Apply Please follow these instructions to ensure your application is reviewed***

• 1. Email your resume to: [e-mail]
• 2. In the subject line, include the title of this job: Executive Operations & Content Partner
• IMPORTANT: If you do not follow these steps, your application may not be reviewed. Due to the volume of submissions, only those that follow the subject line instructions will be properly flagged and prioritized.