Executive Assistant / Entry Level - Remote

Jobsultant Solutions; San Diego (CA); Remote; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking an Executive Assistant for a remote entry-level position in San Diego. The role involves providing essential administrative support, managing communications with high-level executives, and tackling various organizational tasks with a high degree of professionalism and efficiency. Ideal candidates will demonstrate strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Qualifications

• Excellent verbal and written communication skills.
• High attention to detail and ability to meet deadlines.
• Self-starter with proactive skills and integrity.

Responsibilities

• Provide administrative support in a complex team environment.
• Manage a high volume of phone calls and client interactions.
• Coordinate meetings and handle logistics for C-suite clients.

Skills

Communication skills

Organizational skills

Problem-solving skills

Interpersonal skills

Attention to detail

Job description

About the job: Executive Assistant / Entry Level - Remote

The ideal candidate will provide administrative support, demonstrate willingness to learn, be resourceful and independent, and take on additional projects and responsibilities. They should have excellent organizational, verbal, and written communication skills, be able to handle multiple priorities effectively, and possess a strong work ethic.

Responsibilities

• Provide administrative support in a complex team environment
• Coordinate internal and external meetings and conference calls
• Manage a high volume of phone calls and interact professionally with high-level business leaders and clients
• Respond to and follow up on client requests
• Maintain detailed calendars, prioritize meeting requests, and handle related logistics
• Coordinate with other administrative staff
• Manage projects and collaborate with various departments
• Arrange travel and process expense reports
• Understand and handle issues related to firm policies independently
• Perform general administrative duties and assist with ad-hoc projects and events
• Liaise with outside organizations for managers with board seats
• Interact daily with offices of C-suite clients

Qualifications

• Excellent interpersonal and communication skills
• High attention to detail
• Ability to meet deadlines under pressure
• Problem-solving skills
• Knowledge of business and corporate cultures
• Ability to handle sensitive and confidential information
• Self-starter with proactive anticipation and follow-up skills
• Dependability and sense of urgency
• Integrity and confidentiality
• Strong organizational skills
• Comfortable working with all organizational levels
• Ability to work in a hectic, high-pressure environment
• Professional communication skills
• Ability to prioritize and multitask effectively
• Judgment, independence, and resourcefulness
• Financial services support experience is preferred but not required

Job Band: [Details to be provided]

Shift: 1st shift (United States of America)

Hours Per Week:

Optimere is an Equal Employment Opportunity employer committed to diversity. We do not discriminate based on race, color, religion, national origin, sex, gender, sexual orientation, disability, age, or other protected categories. Please note: We are unable to sponsor visas at this time. Applicants must be U.S. citizens or permanent residents authorized to work in the U.S.