Executive Assistant

Eastdil Secured; Dallas (TX); On-site; USD 90,000 - 95,000; Full time

Job summary

An established industry player in commercial real estate is seeking a dedicated Executive Assistant to join their Dallas team. This full-time role offers an exciting opportunity to support high-level transaction professionals in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. You will be instrumental in ensuring smooth operations, managing schedules, and facilitating effective teamwork. Join a collaborative firm that values integrity and creativity, and contribute to impactful transactions in the capital markets.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Disability insurance

Paid paternity leave

Qualifications

• 7+ years of experience in a corporate environment with senior executives.
• Strong organizational and interpersonal skills are essential.

Responsibilities

• Provide administrative support to transaction professionals.
• Coordinate meetings and manage complex calendars.

Skills

Organizational Skills

Interpersonal Skills

Written Communication

Verbal Communication

Problem-Solving

Time Management

Attention to Detail

Discretion

Education

Bachelor’s Degree

Tools

MS Office

Microsoft TEAMS

Zoom

Concur

Job description

This range is provided by Eastdil Secured. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $95,000.00/yr

Direct message the job poster from Eastdil Secured

Talent Acquisition | Global Recruitment Strategies | Tech & Non Tech | Building High-Performing Teams with Unconscious Bias Expertise

Overview

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.

This position is a full-time, in-person, role in our Dallas, TX office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions

• Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars
• Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed
• Plan, coordinate and ensure meetings are scheduled, rescheduled, or prioritized based on business needs
• Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications.
• Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures
• Leads the planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.)
• Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF
• Completes personal requests as needed (personal travel, errands, etc.)
• Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach
• Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices

Deal Administration

• Provide executive deal administrative support as needed to transaction professionals and deal team
• Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed
• Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc.

Education and Qualifications

• Bachelor’s Degree, preferred
• 7+ years of experience in a corporate environment working with senior-level executives

Experience, Skills and Competencies Required

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships across the broader team and the firm
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Experience coordinating complex calendars & managing expenses for multiple team members
• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Apple device required for remote connectivity
• Concur expense management and travel booking experience a plus

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and General Business

• Industries

  Investment Banking and Financial Services

Referrals increase your chances of interviewing at Eastdil Secured by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Disability insurance

Paid paternity leave

Get notified about new Executive Assistant jobs in Dallas, TX.

Junior NA GFS Executive Assistant (part-time, 25 hours/week)

Executive Assistant to the Head of School

Richardson, TX $75,000.00-$100,000.00 6 months ago

Executive Assistant E-Commerce and Digital Support

Plano, TX $89,301.33-$114,816.00 8 months ago

Executive Assistant - Wholesale Insurance Brokerage

Richardson, TX $45,000.00-$55,000.00 2 weeks ago

Dallas-Fort Worth Metroplex $50,000.00-$65,000.00 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.