Executive Assistant

Compass Datacenters; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Voluntary

401K

Unlimited PTO (USA)

Job summary

Compass Datacenters is seeking an Executive Assistant to support our leadership team from our Dallas office. This role involves managing calendars, coordinating travel, and preparing documents. The successful candidate will act as a point of contact for stakeholders and will support various administrative tasks.

The ideal candidate has proven experience in a similar role, proficiency in Microsoft Office, and excellent communication skills. Join us for an opportunity to contribute to our team culture of stewardship and continuous improvement.

Qualifications

• Experience managing executive calendars, scheduling appointments, and organizing meetings.
• Ability to draft, edit, and proofread communications and documents.
• Skills in coordinating travel arrangements and logistics.

Responsibilities

• Coordinate and manage executive calendars and appointments.
• Serve as a primary contact for internal and external stakeholders.
• Organize meetings and events, including travel arrangements.

Skills

Proven experience as an executive assistant or in a similar administrative support role

Proficiency in Microsoft Office Suite and other relevant software

Strong organizational and time management skills

Excellent written and verbal communication skills

Education

Bachelor’s degree or equivalent work experience

Job description

Compass is recruiting for an Executive Assistant to provide comprehensive support to our leadership team out of our Dallas office.

You'll be the connective tissue of the executive team — managing calendars, coordinating travel and events, preparing polished documents, and serving as a trusted point of contact for internal and external stakeholders.

Responsibilities

• Calendar Management: Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Communication Handling: Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and drafting communications on behalf of the executive team.
• Meeting and Event Coordination: Organize and prepare meeting materials, capture minutes, and follow up on action items. Coordinate details for team meetings, summits, and events — including travel, agenda creation, calendaring, and catering.
• Travel Arrangements: Arrange and coordinate travel itineraries, accommodations, and logistics for executive team members and for candidates traveling in for interviews.
• Document Preparation: Draft, edit, and proofread documents, presentations, and reports, ensuring accuracy in all materials produced for the executive team.
• Expense Management: Track, reconcile, and submit executive team expense reports accurately and on time.
• Confidentiality: Handle sensitive and confidential information with discretion and a high level of professionalism.
• Project Support: Provide administrative support for special projects and initiatives led by the executive team.
• Team Support: Support Dallas office events and activities and share in weekly Dallas office administrative tasks (e.g., coffee and popcorn machine setup, and other Dallas-based events).

Skills and Experience

• Proven experience as an executive assistant or in a similar administrative support role.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills, with the ability to juggle multiple priorities seamlessly.
• Excellent written and verbal communication skills.
• Bachelor’s degree or equivalent work experience.

Requirements

• Proactive and able to anticipate needs before they arise.
• Strong attention to detail and the ability to maintain composure under pressure.
• Discretion and confidentiality in handling sensitive information.
• Excellent interpersonal skills and a collaborative, humble approach — a natural fit for Compass’s culture of stewardship and continuous improvement.

Location

Dallas, TX

Employer will not sponsor applicants for new employment visa status.

Equal Opportunity Employer

Compass is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

Benefits

• Medical
• Dental
• Vision
• Voluntary
• 401K
• Unlimited PTO (USA)