Elite Executive Assistant — Operations & Platform Support

All World Management; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

All World Management is seeking an experienced Executive Assistant to support executive operations across a multi-entity family office and operating platform. You will manage calendars, travel, and communications while coordinating with portfolio companies and advisors to bring structure and momentum to priorities.

The role requires exceptional organization, discretion, and proactive problem solving, with clear writing and the ability to navigate a dynamic, multi-company environment.

Qualifications

• Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive, Gmail).
• Strong organizational, communication, and time-management skills.
• Ability to work onsite and adapt to shifting priorities.
• Prior experience supporting senior executives or complex organizations preferred.

Responsibilities

• Act as right hand to executive leadership, managing calendars, priorities, and information flow across multiple companies.
• Coordinate meetings across internal teams, portfolio companies, external partners, and advisors.
• Manage high-volume email and communications with sound judgment and discretion.
• Handle complex travel planning, logistics, and expense reporting.
• Support hiring, onboarding, and internal coordination as the platform grows.
• Build and maintain systems, workflows, and documentation to improve efficiency.
• Track deadlines, commitments, and next steps to advance initiatives.
• Assist with special projects, operational initiatives, and ad-hoc problem solving.
• Serve as a trusted point of coordination in a fast-moving environment.

Skills

Calendar management

Meeting coordination

Email management

Travel planning

Discretion

Written communication

Prioritization

Tools

Google Workspace

Job description

All World Management is seeking an experienced Executive Assistant to support executive operations across a multi-entity family office and operating platform. You will manage calendars, travel, and communications while coordinating with portfolio companies and advisors to bring structure and momentum to priorities.

The role requires exceptional organization, discretion, and proactive problem solving, with clear writing and the ability to navigate a dynamic, multi-company environment.