Executive Assistant

Velo IT Group; Dallas (TX); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Major Medical

IRA

Dental

8 paid holidays

3 weeks PTO

Corporate Chaplain

Counseling Services

Klyde Warren Park VIP membership

Job summary

A fast-growing managed service provider is looking for an Executive Assistant to the CEO in Dallas, TX. The ideal candidate will be detail-obsessed and thrive on organization, responsible for managing the CEO's schedule, preparing meeting materials, and ensuring effective communication. The role requires strong analytical and problem-solving skills, with a focus on facilitating the CEO's productivity. Join a dynamic and supportive team focused on growth and client service.

Qualifications

• Detail-oriented and service-oriented professional.
• Capable of managing complex calendars efficiently.
• Experience in preparing meeting materials and agendas.

Responsibilities

• Orchestrate the CEO's schedule and manage meeting requests.
• Prepare comprehensive agendas and ensure effective meetings.
• Track action items to completion and manage communication.

Skills

Attention to detail

Analytical problem-solving

Time management

Organizational skills

Proactive communication

Tools

Confluence

Job description

Needed to support the CEO through proactive planning and precision execution

Work Type: Full Time, In-Office
Compensation: $80,000 - $110,000 commensurate with experience
Benefits: Major Medical, Telemedicine, IRA, Vision, Dental, Corporate Chaplain, Counseling Services, Klyde Warren Park VIP membership, 8 paid holidays, 3 weeks PTO for first-year team members
Location: Dallas, TX

Who we’re looking for

Velo's Executive Assistant to the CEO will be a detail-obsessed, service-oriented professional who thrives on creating order from chaos and making the impossible seem effortless!

If you think of a perfectly organized workspace and a calendar orchestrated with precision – and you get a warm feeling inside, keep reading.

If you are an analytical, fast-paced problem-solver who can read a room and know what is needed, and you find yourself intellectually curious and always learning... You might have the grit it takes to excel in this role.

What you’ll be doing

• Calendar Management & CEO Time Protection: You will orchestrate the CEO's schedule to maximize focus time and eliminate conflicts. You will proactively manage all meeting requests, ensuring that proper preparation materials are distributed 24+ hours in advance, while protecting critical time blocks for strategic work that drives revenue growth.
• Meeting Preparation & Effectiveness: Prepare comprehensive agendas and briefing materials that make every meeting productive. Ensure meeting spaces are perfectly arranged with necessary technology and refreshments. Coordinate with attendees to gather pre-work and ensure everyone arrives prepared. Transform meetings from time-wasters into value-generators.
• Action Item Tracking & Follow-Through: You will be responsible for capturing every action item from meetings and tracking them to completion. Sending proactive follow-ups 48 hours before deadlines to ensure nothing falls through the cracks. Managing stakeholder communication and ensuring urgent requests are handled within hours, not days. Creating systems that turn chaos into clarity.
• Administrative Systems & Process Development: Document all core EA processes in Confluence to create a comprehensive playbook. Identify opportunities for automation and systematization of recurring tasks. Train backup support to ensure continuity during absences. Build the infrastructure that allows the CEO to operate at peak effectiveness.

A little about Velo…

Velo is one of the fastest-growing managed service providers in the United States working to humanize technology for entrepreneurial teams. As an INC 5000 company and a consistent MSP 501 member, Velo is working to become one of the largest MSPs globally, a household name among entrepreneurs who want to focus on growing their business and outsourcing IT management and cybersecurity to a trusted partner. With double-digit annual growth and strategic acquisitions on the horizon, we’re expanding our reach while investing in our people and infrastructure.

Located in Downtown Dallas in the beautiful Arts District, you’ll enjoy being part of an award-winning team. Walk out our front door to Klyde Warren Park for lunch or down the street to Berkley’s Market for an afternoon coffee (heck, soak in the views and grab an espresso in our break room!)
Our mission of “Built to Serve” means leadership is here to create an environment where you can do your best work every day, with the resources and clarity you need to serve our clients at the highest level.

If you're ready to become the right hand to a CEO building something exceptional and help drive our growth, Apply Today!