Executive Assistant, President

Jobtailor; Waco (TX); On-site; USD 55,000 - 80,000; Full time

Job summary

Jobtailor in Waco, TX is seeking an Executive Assistant to the President to filter communications, schedule, and prioritize the President's time. You will draft correspondence, coordinate meetings, and manage high‑level calendars with discretion.

The role requires 3+ years in administration, a Bachelor's degree, excellent written and verbal communication, strong attention to detail, and the ability to work independently while building relationships with staff, donors, and board members.

Qualifications

• 3+ years of experience in administration.
• Bachelor’s degree from an accredited college or university.
• Proven ability to manage details and meet deadlines.
• Self-starter who can work independently to a high standard.
• Excellent written and verbal communication skills.
• Proven editing, proofreading, and typing skills with attention to detail.
• Adept at building relationships with management, staff, donors, board members and other stakeholders.
• Strong problem-solving skills.

Responsibilities

• Serves as a trusted extension of the President—representing them with excellence, filtering communication, and helping prioritize time and attention
• Drafts or edits correspondence, presentations, and reports on behalf of the President
• Anticipates needs and proactively identifies opportunities to lighten the load for the President
• Manages written and digital communication on behalf of the President
• Plans and coordinates meetings, events, and engagements to strengthen key partnerships
• Coordinates both professional and occasional personal appointments to support the President's overall effectiveness and well-being
• Provides executive-level administrative support, including managing special projects with excellence and timeliness
• Develops systems and processes to increase efficiency and organization in the President's workflow
• Coordinates logistics for all board meetings, including location, meals, technology, and materials
• Prepares and distributes high-quality Board and President Reports
• Completes additional tasks and responsibilities as assigned by the President

Skills

Attention to detail

Time management

Written communication

Verbal communication

Independent work

Relationship management

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Responsibilities

• Serves as a trusted extension of the President—representing them with excellence, filtering communication, and helping prioritize time and attention
• Drafts or edits correspondence, presentations, and reports on behalf of the President
• Anticipates needs and proactively identifies opportunities to lighten the load for the President
• Manages written and digital communication on behalf of the President
• Plans and coordinates meetings, events, and engagements to strengthen key partnerships
• Coordinates both professional and occasional personal appointments to support the President's overall effectiveness and well-being
• Provides executive-level administrative support, including managing special projects with excellence and timeliness
• Develops systems and processes to increase efficiency and organization in the President's workflow
• Coordinates logistics for all board meetings, including location, meals, technology, and materials
• Prepares and distributes high-quality Board and President Reports
• Completes additional tasks and responsibilities as assigned by the President

Requirements

• 3+ years of experience in administration
• Bachelor’s degree from an accredited college or university
• Proven ability to manage details
• Ability to self-start, work independently, and achieve high standards to meet multiple deadlines
• Comfortable working with Microsoft Office and basic graphic designExcellent written and verbal communication skills
• Proven administrative typing, editing, and proofreading skills with great attention to detail
• Adept at developing and maintaining solid relationships with management, staff, donors, board members, and other stakeholders
• Excellent problem-solving skills.