Executive Assistant

Shangrila Dispensaries; Columbia Township (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Competitive Salary

Paid Time Off

Employee Discounts

Job summary

Shangri-La in Columbia, MO is seeking a Full-Time Executive Assistant to provide high-level support to multiple Directors and the Executive team. You will help keep day-to-day operations organized and moving forward with discretion and professionalism.

Responsibilities include calendar management, meeting coordination, travel planning, drafting correspondence, preparing reports, and handling routine administrative tasks while coordinating across departments to keep leadership focused.

Qualifications

• Experience supporting multiple executives is preferred.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple priorities with minimal direction.

Responsibilities

• Manage multiple executives' calendars and scheduling.
• Coordinate meetings and prepare agendas and materials.
• Arrange travel and itineraries for leaders.
• Draft correspondence and prepare routine reports.
• Coordinate cross-department communications to keep leadership aligned.

Skills

Time management

Communication

Organizational skills

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Join the growing team at Shangri-La as a Full-Time Executive Assistant in Columbia, Missouri. In this role, you will provide high-level administrative support to multiple Directors and Executive leaders across the organization while helping keep day-to-day operations organized, efficient, and moving forward.

This is a hands-on position for someone who thrives in a fast-paced environment, enjoys managing a variety of priorities, and can confidently support multiple leaders with different needs and responsibilities. From scheduling and meeting coordination to travel arrangements, correspondence, document preparation, and routine administrative tasks, you will play an important role in helping our leadership team stay focused and effective.

As a team member, you'll be able to enjoy benefits such as

• Medical
• Dental
• Vision
• Competitive Salary
• Paid Time Off
• Employee Discounts

If you're organized, adaptable, and excited to contribute to a growing cannabis organization, this could be a great opportunity to build your career with Shangri-La.

Your Role as an Executive Assistant

As an Executive Assistant at Shangri-La, you will provide administrative support to multiple Directors and members of the Executive team. Your typical schedule will be Monday through Friday, with responsibilities that may shift depending on business and leadership needs.

Day-to-day responsibilities may include managing calendars, scheduling and coordinating meetings, preparing agendas and meeting materials, organizing travel arrangements, drafting correspondence, preparing reports and presentations, maintaining records and documentation, and assisting with routine administrative requests.

You will also help coordinate communication and follow-up between departments, track action items and deadlines, assist with special projects, and support leaders with the day-to-day tasks necessary to keep their departments operating efficiently.

This position requires someone who can anticipate needs, identify priorities, and take ownership of assignments with limited direction. Because you will support multiple leaders, the ability to stay organized, exercise good judgment, maintain confidentiality, and quickly adjust priorities will be essential.

What Matters Most

To be successful in this role, you should be highly organized, dependable, and comfortable managing multiple priorities at once. Strong written and verbal communication skills are essential, along with excellent attention to detail and the ability to interact professionally with employees, leadership, vendors, and external partners.

The ideal candidate is proactive and resourceful, with a willingness to handle both high-level executive support and routine day-to-day administrative tasks. You should be comfortable working independently, following through on assignments, solving problems, and stepping in wherever support is needed.

Strong time management, discretion, adaptability, and professionalism are especially important in this position. Experience working with Microsoft Office, Google Workspace, calendar management, document preparation, and other administrative systems is preferred.

Join Us!

If you're a motivated administrative professional who enjoys supporting leadership, keeping teams organized, and helping a growing organization operate more efficiently, we'd love to hear from you.