Executive Assistant

The Larko Group; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

The Larko Group is seeking a Vice President of Recruitment to play a critical role in supporting the CHRO and chief executive staff in a fast-paced setting. This position demands exceptional organizational skills, comprehensive knowledge of Microsoft applications, and the ability to manage confidential matters effectively. The ideal candidate will leverage strong judgment and communication skills to facilitate the smooth running of executive operations, from preparing board materials to handling multi-departmental meetings. A Bachelor's degree and over 7 years of relevant experience are essential.

Qualifications

• 7+ years as an executive assistant supporting senior leaders.
• Strong skills in Microsoft applications.
• Exceptional communication skills and detail-oriented.

Responsibilities

• Manage complex calendars and logistics for the CHRO.
• Prepare executive-level presentations and communications.
• Coordinate large meetings across multiple departments.

Skills

Communication

Organization

Judgment

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Vice President of Recruitment at The Larko Group

Executive Assistant to the CHRO and HR Chief of Staff. This role is central in keeping priorities aligned, details in order, and communication flowing across a high-visibility, fast-moving environment. This position requires sharp judgment, an eye for anticipating what’s next, and a calm command of shifting schedules and sensitive matters. From preparing board-level materials to coordinating multi-department meetings and tracking budgets, the work is varied, hands-on, and essential. You’ll work closely not only with the CHRO but also with the Chief of Staff and other senior leaders, acting as a point of connection, problem-solver, and a steady presence behind the scenes.

Responsibilities

• Anticipate the CHRO’s needs with discretion and foresight, ensuring they are well-prepared for meetings, travel, and key events to support the smooth operation of the executive office.
• Manage the CHRO’s complex calendar with precision, coordinating meetings, travel arrangements, and office logistics to ensure seamless scheduling.
• Act as the key liaison between the CHRO and the Chief of Staff, and internal/external stakeholders, using sound judgment to address issues independently or escalate when appropriate.
• Handle sensitive and confidential materials with professionalism and integrity, navigating complex situations while maintaining discretion.
• Prepare polished presentations, reports, and executive correspondence for the Board and senior leadership, demonstrating strong communication and writing skills.
• Maintain organized and efficient filing systems, ensuring information is securely stored and easily accessible in both electronic and physical formats.
• Assist with budget preparation and expense tracking, ensuring accuracy and accountability in financial processes.
• Coordinate and manage large meetings involving multiple departments, overseeing all logistical aspects to ensure successful execution.
• Provide flexible support to other executive team members as needed, contributing to the overall effectiveness and collaboration of the leadership team.
• Contribute to special projects and initiatives by offering administrative support and expertise to help achieve organizational goals.

Ideal Experience

• A bachelor's Degree, with 7+ years of experience as an executive assistant supporting a senior leader within a legal capacity, is strongly preferred.
• Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, and other Microsoft applications.
• Exceptional communication skills, both oral and written, with the ability to craft high-level documents.
• Organized and detail-oriented with the ability to multitask effectively and maintain composure under pressure.
• Daily use of good judgment, particularly when handling confidential information, is essential.

#117845

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education

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