Executive Assistant

People of Color in Dental; New York (NY); Remote; USD 60,000 - 80,000; Part time

Job summary

People of Color in Dental seeks an Executive Assistant to provide administrative support and membership outreach within their nonprofit organization. The role entails managing communications, assisting in project management, and collaborating across teams to foster inclusivity in dental health. Candidates should have strong communication skills, a bachelor's degree, and a passion for advancing programming for underrepresented populations.

Qualifications

• Available for 5-15 hours per week.
• Experience at a 501(c)(6) nonprofit organization a plus.
• Ability to manage sensitive information with integrity.

Responsibilities

• Provide direct administrative support to the Chief of Staff.
• Assist with development of a new website and outreach materials.
• Collaborate with departmental team members.

Skills

Administrative support

Communication

Project management

Data analysis

Graphic design

Education

Bachelor's Degree or coursework towards Bachelor's Degree

Tools

Asana

Slack

Google Drive

Zoom

Job description

Position Type: Contract (5–15 hours per week)

Location: NYC area, Remote

Categories: Professional, Confidential

Pay: $670 / month

Position: Executive Assistant

Reports To: Chief of Staff

About People of Color in Dental

People of Color in Dental (PoC in Dental) is a nonprofit organization that serves to connect professionals of color in the dental field; share resources and support; and foster diversity, equity, inclusion, accessibility, and belonging in dentistry alongside allies. Together, the team works to enhance the field and advance oral health equity for and with underrepresented populations. As the organization expands, the team is recruiting an Executive Assistant.

Position Summary

This is an Executive Assistant position at PoC in Dental with remote flexibility, preference for NYC area candidates. The incumbent's primary responsibilities follow:

Administrative Assistance: Provide direct administrative support to the Chief of Staff and President, with focus on the following projects and tasks:

• monitoring and facilitating general email inbox
• monitoring and updating project management platforms (Asana, Slack)
• assisting with or handling technical facilitation using Zoom and documentation using Google Drive, including note-taking and meeting minutes during monthly membership meetings as needed
• teamwork coordination

The incumbent may also serve as a point-of-contact liaison for the Chief of Staff and President using individual email accounts, assist with organization, and schedule meetings using Zoom.

Membership Outreach Support: Assist with development and design of a new website, membership outreach messaging and materials, and virtual events as needed. Assist team with ideating, facilitating communications, and tracking partnerships and collaborations; corporate sponsorships; individual sponsorships; and diversified membership perks.

Other Position Duties

The incumbent will report to the Chief of Staff, and will cross-functionally collaborate with departmental team members as needed.

The incumbent will receive 1:1 leadership development mentorship from the Chief of Staff, and participate in internal 1:1 and external group meetings.

Other Position Responsibilities

• Treats all internal and external stakeholders with compassion, dignity, and respect
• Completes all assigned trainings and tasks
• Participates in virtual 1:1 and group meetings
• Communicates with internal team via Slack, Trello, Google Drive, email, and Zoom
• Successfully performs all assigned duties

Qualifications

• Available for 5-15 hours per week
• Ability to manage sensitive information with integrity
• Passion for advancing programming that empowers underrepresented populations
• Commitment to inclusive research, writing, and design practices
• Experience at a 501(c)(6) nonprofit organization a plus
• Experience advancing memberships and fundraising a plus
• Executive assistant or related work experience a plus

Education and Experience

Bachelor's Degree or coursework towards Bachelor's Degree in progress; and undergraduate internship experience and/or post-undergraduate work experience.

Excellent administrative, written, and verbal communication skills. Understanding of journalism and communications best practices with respect to research, writing, and design preferred. Meticulous copy editing skills, and understanding of data analysis, graphic design, and search engine optimization (SEO).

Demonstrated ability to manage up, and work independently and cross-functionally in a remote environment. Collaborative mindset and willingness to engage with fellow team members.

Notes

• Only completed applications will be considered.
• Online applications close on June 20, 2025 at 11:59pm Eastern Time (ET) and will receive priority consideration.
• To apply after the deadline, please submit the following items as one attachment in PDF format, email your attachment with the subject line, "People of Color in Dental Executive Assistant Application" to [e-mail]: 1) cover letter detailing your interest in this position and relevant experience 2) up-to-date résumé/curriculum vitae (CV).

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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