Executive Assistant

WeCare Medical; Illinois; Remote; USD 60,000 - 90,000; Full time

Job summary

WeCare Medical Specialty Group is seeking a Remote Executive Assistant to support senior leadership. The ideal candidate will manage tasks such as scheduling and communication, providing essential organizational support to ensure efficient operations in a fast-paced environment. Qualifications include a Bachelor's degree and 5+ years of executive support experience.

Benefits

Competitive salary

Health, dental, and vision insurance

401(k) retirement plan

Generous paid time off

Professional development opportunities

Supportive remote work culture

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-suite executives.
• Proven remote work effectiveness and ability to manage multiple priorities.

Responsibilities

• Manage complex calendars, schedule meetings, and organize digital files.
• Act as a point of contact for communications with stakeholders.
• Assist executives with special projects and manage expense reports.

Skills

Organizational skills

Time management

Communication

Problem-solving

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Google Workspace

Job description

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Wecare Medical Specialty Group is a leading healthcare organization dedicated to advancing patient care through innovative solutions and specialized medical services. We are committed to fostering a collaborative environment that empowers our teams to deliver exceptional value to our clients and the communities we serve. Our mission is to transform healthcare delivery by leveraging strategic insights and cutting-edge technologies.

Job Summary

Wecare Medical Specialty Group is seeking a highly organized, proactive, and discreet Remote Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, remote environment. The Executive Assistant will be a critical partner in ensuring the efficient operation of executive functions, handling sensitive information with the utmost confidentiality, and contributing to the overall success of the leadership team.

Key Responsibilities

Administrative Support

Manage complex calendars, scheduling meetings, appointments, and travel arrangements (when applicable) for executives.

Coordinate and prepare materials for meetings, including agendas, presentations, and reports.

Take accurate meeting minutes and track action items to ensure timely follow-up.

Draft, proofread, and edit correspondence, reports, and other documents with precision and professionalism.

Organize and maintain digital files and records, ensuring easy accessibility and confidentiality.

Communication & Coordination

Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications (emails, calls).

Facilitate seamless communication flow between executives and various departments, clients, and partners.

Handle confidential information with discretion and integrity.

Project & Task Management

Assist executives with special projects, research tasks, and initiatives as needed.

Track project deadlines and deliverables, proactively reminding executives of upcoming tasks.

Coordinate logistics for virtual events, conferences, and team gatherings.

Operational Efficiency

Anticipate executive needs and proactively address potential issues.

Implement and maintain efficient administrative processes and systems to optimize workflow.

Manage expense reports and process invoices in a timely manner.

General Support

Provide ad-hoc support to the executive team as required, demonstrating flexibility and a willingness to assist.

Qualifications

Education: Bachelor's degree preferred.

Experience

Minimum of 5+ years of experience as an Executive Assistant supporting C-suite executives or senior leadership, preferably within the healthcare or a related professional services industry.

Proven experience working effectively in a remote work environment.

Demonstrated ability to manage multiple priorities, meet deadlines, and work under pressure.

Skills & Competencies

Exceptional organizational and time management skills.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).

Strong written and verbal communication skills with impeccable grammar and spelling.

High level of professionalism, discretion, and confidentiality.

Proactive, resourceful, and able to work independently with minimal supervision.

Problem-solving aptitude and a keen eye for detail.

Ability to adapt quickly to changing priorities and technologies.

Technical Requirements

Reliable high-speed internet connection and a dedicated, quiet home office space.

Proficiency with virtual communication platforms and remote work best practices.

Work Authorization

Applicants must be legally authorized to work in the United States without sponsorship, both now and in the future. This includes U.S. Citizens and Green Card holders.

What We Offer

Competitive salary and benefits package.

Comprehensive health, dental, and vision insurance.

401(k) retirement plan with company match.

Generous paid time off and holidays.

Opportunities for professional development and growth.

A supportive and collaborative remote work culture.

The chance to be a key contributor to a dynamic healthcare organization.

Wecare Medical Specialty Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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