Executive Assistant

The Larko Group; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

A leading investment firm is seeking a dynamic Executive Assistant to support the CEO. This high-visibility role requires sharp communication skills and the ability to adapt to changing circumstances while providing strategic administrative support. Ideal candidates are self-starters with 3-7 years of experience in financial services, capable of thriving in a fast-paced environment.

Qualifications

• 3-7 years supporting an executive in financial services.
• Experience organizing and leading projects under tight deadlines.
• Proven ability to handle confidential information.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage complex calendars and ensure alignment with priorities.
• Act as a point of contact for stakeholders and ensure clear communication.

Skills

Communication

Project Management

Problem Solving

Job description

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Direct message the job poster from The Larko Group

Principal Consultant at The Larko Group, an Executive Assistant and Office Services Recruiting/Staffing Firm

A leading investment firm is seeking a dynamic, driven, and highly adaptable Executive Assistant to support the CEO. This is an exceptional opportunity for a self-starter with an entrepreneurial mindset and a passion for excellence to thrive in a high-impact environment. Success in this role requires someone who embraces complexity and change, thrives under pressure, and brings a proactive, solutions-oriented approach to everything they do. This is a high-visibility position with direct access to decision-makers, requiring sharp communication skills, impeccable judgment, and the ability to pivot priorities and adapt to shifting circumstances. If you're ready to elevate your career and make a meaningful impact, this could be the job for you!

Responsibilities

• Serves as a trusted partner to the CEO, providing high-level administrative and strategic support.
• Represents executives in communications with internal and external stakeholders, including drafting responses and managing follow-up.
• Owns complex calendar management, ensuring alignment with shifting priorities and organizational goals.
• Composes and edits correspondence, reports, and other executive-level communications on behalf of leadership.
• Prepares executives for meetings by compiling materials, capturing key takeaways, and tracking action items to completion.
• Acts as a central point of contact between executives, clients, and cross-functional teams to ensure timely decisions and clear communication.
• Contributes to strategic planning and project execution by coordinating logistics, timelines, and follow-ups across departments.
• Drives the progress of critical initiatives by managing timelines, removing roadblocks, and ensuring accountability.
• Conducts research and prepares briefing materials to support informed executive decision-making.
• Develops and maintains operational processes and systems to enhance executive productivity and team efficiency.
• Manages sensitive and confidential information with discretion, maintaining meticulous records and documentation.

Ideal Experience

• Must have 3-7 years of supporting an executive in financial services.
• Proven experience organizing and leading projects, meeting time-sensitive deadlines.
• Excellent communicator across email, chat, video communication platforms, and in person.
• Extremely versatile, dedicated to efficient productivity.
• Nimble business mind with a focus on developing creative solutions.
• Proven ability to handle confidential information with integrity and discretion, exercising sound judgment.
• Develop relationships with clients, vendors, and the team. Strong negotiation skills.

#117825

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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