Executive Assistant

Lensa; Chicago (IL); On-site; USD 73,000 - 101,000; Full time

Job summary

Lensa is seeking an Executive Assistant for Numerator in Chicago, IL. In this role, you will provide strategic administrative support to senior leadership, managing calendars, coordinating travel, and facilitating enterprise-wide meetings. We're looking for someone with 2-4 years of experience and strong organizational skills to thrive in a fast-paced environment.

Qualifications

• Minimum of 2-4 years executive administrative support experience.
• Exceptional verbal, written, and interpersonal communication skills.
• High energy and passion for supporting others.

Responsibilities

• Provide tactical administrative support to senior leadership.
• Manage calendar functions and coordinate travel.
• Plan and coordinate meetings and events.

Skills

Verbal communication

Written communication

Interpersonal communication

Organizational skills

Multi-tasking

Attention to detail

Proficiency in Google Suite

Proficiency in MS Office Suite

Travel coordination

Tools

Concur

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Numerator, is seeking professionals in Chicago, IL. Apply via Lensa today!

The salary range for this role is $73,000 - $100,100/year + Bonus

As an Executive Assistant at Numerator, you will provide tactical administrative support and strategic partnership to senior leadership.

What You'll Do

• Be a strategic partner and execute calendar management functions - including adding, canceling, and editing meeting requests, as well as ensuring timing and logistical details are in place
• Perform total travel coordination - including air and ground transportation, hotel reservations, visas, and other travel documentation
• Complete expense reports for executives
• Plan and coordinate enterprise-wide meetings, team meetings, off-sites, internal events, and all related logistical and budget requirements
• Plan and coordinate external facing meetings, which may include cross-functional teams and outside vendors
• Maintain an efficient flow of information between all levels - including internal and external contacts on a wide spectrum of plans and priorities
• Review, proofread, and format all correspondence to ensure accuracy, consistency, and completeness
• May attend staff meetings to take notes and follow-up on outstanding agenda items
• Assist in document management, compilation, distribution, and storage
• Provide coverage for other Executive Assistants
• Be a sounding board, confidant, and conduit to keep the executives well-informed and help facilitate their decision-making
• Act as a team expert and go-to-person for general requests and questions, and be a keeper of all team resources
• Initiate administrative processes for efficiency and draft team playbooks and procedures
• Partner with IT to resolve any logistical issues and assist in every way possible to ensure tasks are completed
• Be available and responsive to the global nature of the business
• Minimum of 2-4 years executive administrative support experience in a fast-paced and growing professional environment
• Exceptional verbal, written and interpersonal communication skills
• Advanced organizational skills and multi-tasking ability with strong attention to detail
• Proficiency with office applications - including Google Suite (Gmail, Docs, Sheets, Hangouts, Drive, etc.) and the MS Office Suite
• Proficiency with travel and expense tools such as Concur
• High energy and passion for the role, and for helping and supporting others
• A self-starter who can work autonomously and as part of a team
• Comfortable taking direction from others and dealing with ambiguity/changing business needs
• Highly trustworthy; operates with complete and total discretion when required
  
  

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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