Executive Assistant

The LaSalle Network; Chicago (IL); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

The LaSalle Network is hiring an Executive Operations Specialist for a renewable energy-leading company in Chicago. The role supports executive leadership, manages office operations, onboarding, HR activities, vendor relations, and travel. The ideal candidate has 5+ years of executive support, strong communication, and experience with Microsoft 365 and SharePoint.

On-site, direct hire, $100-120K. Direct-hire position with comprehensive benefits and a collaborative, growth-oriented environment.

Qualifications

• 5+ years in executive support or office leadership roles.
• Strong experience backing executives and senior leadership.
• Exceptional organization and attention to detail.
• Proficiency with Microsoft 365 and SharePoint.
• Ability to work independently in a small, entrepreneurial environment.

Responsibilities

• Manage day-to-day office operations and administration.
• Support executive leadership with calendar management and meetings.
• Assist with onboarding, HR activities, and staff administration.
• Manage vendor relationships and office services.
• Support presentation development, reporting, and communications for leadership.
• Coordinate travel, events, and special projects.
• Maintain SharePoint and Microsoft 365 environments.
• Identify process improvements and drive operational efficiencies.
• Communicate key initiatives and changes to staff.
• Support contracts and administrative projects.

Skills

Executive support

Office management

Communication

Microsoft 365

SharePoint

Job description

Salary: USD100000 - USD120000 per year

LaSalle Network is hiring for a Executive Operations Specialist with a renewable energy-leading company known for growth and driving operational excellence in a collaborative environment. Our client is looking for a highly organized operational partner who brings ownership, initiative, and strong business judgment while supporting executive leadership and overseeing office and business operations.

Responsibilities

Manage day-to-day office operations and administrative functions

Support executive leadership through calendar management, meeting coordination, and executive support

Assist with onboarding, employee administration, and HR-related activities

Manage vendor relationships and office services

Support presentation development, reporting, and communications for leadership, board members, investors, and external stakeholders

Coordinate travel, events, meetings, and special projects

Maintain and organize SharePoint and Microsoft 365 environments

Identify process improvement opportunities and implement operational efficiencies

Manage office communications and ensure employees remain informed about key initiatives and operational changes

Support contracts, documentation review, and administrative project work

Qualifications

5+ years of Executive Assistant, Office Manager, Chief of Staff support, or similar experience

Strong experience supporting executives and senior leadership

Exceptional organization, follow-through, and attention to detail

Strong communication skills and business judgment

Proficiency with Microsoft 365 and SharePoint

Ability to operate independently in a small, entrepreneurial environment

Experience creating processes, standard operating procedures, and operational improvements

Comfortable learning and leveraging AI and emerging technologies

Notary certification (nice to have)

Employment Type: Direct Hire

Compensation: $100-120K

Benefits (Direct Hire): Medical Insurance, Dental Insurance, Vision Insurance

Work Model: On-site