Executive Assistant

LaSalle Network; Chicago (IL); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

LaSalle Network is seeking an Executive Operations Specialist to partner with executive leadership and oversee office and business operations in a renewable energy–driven environment. The role emphasizes ownership, initiative, and strong business judgment within a collaborative team.

You will manage day-to-day operations, coordinate calendars, onboarding, vendor relations, travel, and events while supporting leadership with reports, communications, and presentations for stakeholders and

Qualifications

• 5+ years of Executive Assistant, Office Manager, Chief of Staff support, or similar experience.
• Strong experience supporting executives and senior leadership.
• Exceptional organization, follow-through, and attention to detail.
• Strong communication skills and business judgment.
• Proficiency with Microsoft 365 and SharePoint.
• Ability to operate independently in a small, entrepreneurial environment.
• Experience creating processes, standard operating procedures, and operational improvements.
• Comfortable learning and leveraging AI and emerging technologies.
• Notary certification (nice to have).

Responsibilities

• Manage day-to-day office operations and administrative functions.
• Support executive leadership through calendar management, meeting coordination, and executive support.
• Assist with onboarding, employee administration, and HR-related activities.
• Manage vendor relationships and office services.
• Support presentation development, reporting, and communications for leadership, board members, investors, and external stakeholders.
• Coordinate travel, events, meetings, and special projects.
• Maintain and organize SharePoint and Microsoft 365 environments.
• Identify process improvement opportunities and implement operational efficiencies.
• Manage office communications and ensure employees remain informed about key initiatives and operational changes.
• Support contracts, documentation review, and administrative project work.

Skills

Executive support

Office management

Strong communication

Attention to detail

Microsoft 365/SharePoint

Independent in small environment

Process creation & SOPs

AI/ emerging tech comfort

Notary certification

Tools

Microsoft 365

SharePoint

Job description

LaSalle Network is hiring for a Executive Operations Specialist with a renewable energy-leading company known for growth and driving operational excellence in a collaborative environment.

Our client is looking for a highly organized operational partner who brings ownership, initiative, and strong business judgment while supporting executive leadership and overseeing office and business operations.

Responsibilities

• Manage day-to-day office operations and administrative functions
• Support executive leadership through calendar management, meeting coordination, and executive support
• Assist with onboarding, employee administration, and HR-related activities
• Manage vendor relationships and office services
• Support presentation development, reporting, and communications for leadership, board members, investors, and external stakeholders
• Coordinate travel, events, meetings, and special projects
• Maintain and organize SharePoint and Microsoft 365 environments
• Identify process improvement opportunities and implement operational efficienciesManage office communications and ensure employees remain informed about key initiatives and operational changes
• Support contracts, documentation review, and administrative project work

Qualifications

• 5+ years of Executive Assistant, Office Manager, Chief of Staff support, or similar experience
• Strong experience supporting executives and senior leadership
• Exceptional organization, follow-through, and attention to detail
• Strong communication skills and business judgment
• Proficiency with Microsoft 365 and SharePoint
• Ability to operate independently in a small, entrepreneurial environment
• Experience creating processes, standard operating procedures, and operational improvements
• Comfortable learning and leveraging AI and emerging technologies
• Notary certification (nice to have)

Key Details

• Employment Type: Direct Hire
• Compensation: $100-120K
• Benefits (Direct Hire): Medical Insurance, Dental Insurance, Vision Insurance
• Location: Chicago, Illinois
• Work Model: On-site

LaSalle Network is an Equal Opportunity Employer m/f/d/v.

All assignments are at-will and their duration is subject to change.