Executive Assistant

Addison Group; Chicago (IL); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental and Vision

401(k)

Job summary

Addison Group is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership, primarily the CEO, CFO, and Board of Directors. This onsite role demands exceptional organization and the ability to manage competing priorities in a fast-paced nonprofit environment.

This highly visible position coordinates board meetings, prepares executive materials, manages complex calendars, and supports strategic initiatives across the organization.

Qualifications

• Minimum of 3 years of Executive Assistant experience supporting C-suite executives and/or a Board of Directors.
• Experience coordinating board meetings, preparing agendas, and taking detailed meeting minutes.
• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Typing speed of 75–80+ words per minute.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Provide executive-level administrative support to multiple C-suite leaders.
• Coordinate Board of Directors meetings, including scheduling, agenda preparation, and meeting logistics.
• Record and distribute accurate meeting minutes.
• Manage complex calendars, appointments, and executive travel as needed.
• Prepare presentations, reports, correspondence, and other executive materials.
• Handle confidential information with the highest level of discretion.
• Serve as the primary point of contact for executives, board members, employees, residents, and external partners.
• Prioritize multiple deadlines while adapting to changing business needs.
• Assist with special projects and organizational initiatives.
• Support occasional early morning or evening board meetings when necessary.

Skills

Executive support

C-suite coordination

Calendar management

Microsoft Office

Communication

Time management

Discretion

Attention to detail

Typing 75–80 wpm

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Pay: $30.00 – $35.00 / hour

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM - 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

Our client is a well-established nonprofit senior living organization located on the northside.

Job Description:

Our client is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership, with primary responsibility supporting the CEO, CFO, and Board of Directors. This role requires exceptional organization, professionalism, and the ability to manage competing priorities in a fast-paced environment.

This is a highly visible position that offers the opportunity to become a trusted partner to senior leadership while coordinating board meetings, preparing executive materials, managing complex schedules, and supporting strategic initiatives across the organization.

Key Responsibilities:

• Provide executive-level administrative support to multiple C-suite leaders.


• Coordinate Board of Directors meetings, including scheduling, agenda preparation, and meeting logistics.


• Record and distribute accurate meeting minutes.


• Manage complex calendars, appointments, and executive travel as needed.


• Prepare presentations, reports, correspondence, and other executive materials.


• Handle confidential information with the highest level of discretion.


• Serve as the primary point of contact for executives, board members, employees, residents, and external partners.


• Prioritize multiple deadlines while adapting to changing business needs.


• Assist with special projects and organizational initiatives.


• Support occasional early morning or evening board meetings when necessary.

Qualifications:

Required:

• Minimum of 3 years of Executive Assistant experience supporting C-suite executives and/or a Board of Directors.


• Experience coordinating board meetings, preparing agendas, and taking detailed meeting minutes.


• Advanced Microsoft Office skills, including Word, Excel, and PowerPoint.


• Excellent written and verbal communication skills.


• Strong organizational and time management abilities with exceptional attention to detail.


• Typing speed of 75–80+ words per minute.


• Ability to manage multiple priorities in a deadline-driven environment.


• Professional, polished, and customer-focused approach.

Preferred:

• Experience working within a nonprofit or healthcare organization.


• Familiarity with UKG (Ultimate Kronos Group).


• Previous experience supporting executive leadership within an active Board governance environment.


• 100% onsite position located in Chicago.


• Contract-to-hire opportunity with an immediate start.


• Ideal for someone who enjoys building relationships, working with senior leadership, and serving as a key contributor to organizational operations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.