Executive Assistant

PeopleCaddie; Chicago (IL); Hybrid; USD 34,440 - 41,328; Part time

Job summary

PeopleCaddie is looking for a Transient Sales Coordinator in Chicago to provide administrative and systems support for the HSF Americas Transient Team. This position requires at least one year of professional experience, ideally in administration or hospitality, and strong MS Office skills. The role involves multitasking, managing sales processes, and producing reports. This contract position pays $25-30 per hour and offers hybrid work in a fast-paced environment.

Qualifications

• 1+ year of professional experience in administration, sales support, or hospitality.
• Strong proficiency in MS Office applications including Excel and PowerPoint.
• Experience working across multiple systems and handling data.

Responsibilities

• Support transient sales processes and account coordination.
• Extract and translate data into Excel reports.
• Prepare presentations and manage calendars.

Skills

Strong MS Office skills

Excellent communication skills

Organizational skills

Ability to multitask and prioritize

Tools

Lanyon

Cvent

Envision

Cognos

ThoughtSpot

MS Office

Job description

Job Order: Exec Admin - Transient Sales Coordinator

Client: Fortune 500 (Top 10 companies in Chicago to work for)

Location: Chicago Close to Train (Hybrid Onsite)

Pay: $25-30 per hour (W2) + 1.5x overtime

Duration: 6+ Month Contract

Start: ASAP

Overview

Seeking a highly organized Transient Sales Coordinator to support the HSF Americas Transient Team. This role provides administrative, reporting, and systems support in a fast-paced environment. Ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities with professionalism.

Responsibilities

• Navigate Lanyon and other transient RFP systems
• Support transient sales processes and account coordination
• Extract and translate data from multiple systems into Excel reports
• Provide reporting validation and systems administration across ThoughtSpot, Envision, Cognos, and Cvent Transient
• Serve as Systems Administrator for Hyatt Sales Force – National Sales tools
• Leverage Envision (non-transient) for all accounts
• Prepare presentations (PowerPoint, Prezi, Publisher)
• Manage calendars, correspondence, and expense reportsCoordinate VIP travel and client requests
• Maintain confidentiality and meet tight deadlines

Qualifications

• 1+ year of professional experience (admin, sales support, or hospitality preferred)
• Strong MS Office skills (Excel, PowerPoint, Word, Outlook)
• Experience working across multiple systems and data sources
• Excellent communication and organizational skills
• Ability to multitask, prioritize, and work independently

Preferred

• Experience with Lanyon, Cvent, Envision, Cognos, or ThoughtSpot
• Hospitality or travel industry background
• Experience supporting sales teams or national accounts