Executive Assistant

Dream Team; Chattanooga (TN); On-site; USD 50,000 - 75,000; Full time

Job summary

Dream Team seeks an Executive Assistant to be the CEO's operational right hand, managing calendars, communications, travel, and special initiatives to keep the CEO's time protected and the business running smoothly.

You will interface with the leadership team, vendors, and new hires, handling discretion with warmth and proactive follow-through. If you thrive in a fast-paced, confidential environment and anticipate needs before they arise, this role is for you.

Qualifications

• 3+ years in an executive support or equivalent role.
• Excellent written and verbal communication across media.
• Proficiency with Microsoft Office Suite, Google Workspace, and PM tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO's full calendar, schedule meetings, protect deep-work blocks, and coordinate shifting priorities daily.
• Draft and manage executive correspondence, proposals, follow-up emails, and client-facing presentations.
• Coordinate travel arrangements, itineraries, and logistics for the CEO and leadership team.
• Track open action items, special projects, and strategic initiatives; provide status updates weekly.
• Serve as first point of contact for executive communications, visitors, and GC partner inquiries.
• Support business development: prepare capabilities materials and coordinate follow-up sequences.
• Manage office operations including supply ordering, vendor relationships, and facility coordination.
• Support HR coordination: onboarding logistics, new hire scheduling, and team-wide communications.
• Maintain confidential executive files and sensitive communications with absolute discretion.

Skills

Executive support

Calendar management

Discretion

Communication

Proactive follow-through

Tools

MS Office

Google Workspace

Asana

Notion

Monday.com

Job description

The Executive Assistant at Dream Team Finishes is the operational right hand of the CEO. This role manages executive communications, calendar and travel coordination, project tracking, vendor relationships, and special initiatives — ensuring the CEO's time is protected and the organization runs without friction.

The EA is not a back-office role. At Dream Team, this position operates at the center of the business — interfacing with GC contacts, leadership team members, vendors, and new hires. The right person brings discretion, initiative, warmth, and an obsession with follow-through. They make things happen before being asked, and they make everyone around them better.

Core Identity: You see what needs to happen — and you make it happen. Before anyone asks.

Key Responsibilities

Manage the CEO's full calendar — schedule meetings, protect deep-work blocks, and coordinate shifting priorities daily

Draft and manage executive correspondence, proposals, follow-up emails, and client-facing presentations

Coordinate travel arrangements, itineraries, and logistics for the CEO and leadership team

Track all open action items, special projects, and strategic initiatives — deliver written status updates to CEO every Friday

Serve as first point of contact for executive-level communications, incoming visitors, and GC partner inquiries

Support business development: prepare capabilities materials, coordinate follow-up sequences with GC contacts

Manage office operations including supply ordering, vendor relationships, and facility coordination

Support HR coordination: onboarding logistics, new hire scheduling, and team-wide communications

Maintain confidential executive files, records, and sensitive communications with absolute discretion

Plan and coordinate company meetings, client appreciation events, and internal team functions

Uphold Dream Team core values — Vision, Integrity, Relationships, Tenacity, Service — in every interaction

Who You Are

You're already three steps ahead. You don't wait to be told.

You bring energy into a room. People feel better after talking to you.

Confidential means confidential — full stop. No exceptions.

If you say you'll do it, it gets done. Every time, without follow-up.

Priorities shift daily. You adjust without drama and stay focused.

Nothing falls through the cracks. You track everything.

You genuinely love helping others succeed. It energizes you.

Service-First

Detail-Oriented

Adaptable

Reliable

Discreet

Warm

Proactive

Qualifications

3+ years as an Executive Assistant, Office Manager, or equivalent professional support role

Exceptional written and verbal communication — polished, concise, and clear in every medium

Proficient in Microsoft Office Suite, Google Workspace, and project management tools (Asana, Monday, Notion, or similar)

Demonstrated ability to handle confidential information with discretion — references will be checked on this specifically

Experience in construction, professional services, or a fast-paced entrepreneurial environment strongly preferred

You do not need to be told something twice — this is a requirement, not a preference