Executive Assistant

LIME Commercial Landscapes; Chattanooga (TN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Job summary

LIME Commercial Landscapes in Chattanooga, TN is seeking an Executive Assistant to work directly with the CEO and help manage the administrative side of the business.

This is a full-time, in-person role that requires strong organizational skills, professional communication, and attention to detail. You will manage the CEO's calendar, assist with invoicing and contracts, onboarding, and filing, while maintaining confidentiality and ensuring tasks are completed accurately and on time.

Qualifications

• Experience as an Executive Assistant or similar professional role.
• Strong organizational and detail-oriented skills.
• Proficient with email, Microsoft Office, and spreadsheets.
• Able to handle confidential information professionally.

Responsibilities

• Manage and organize the CEO's calendar, meetings, reminders, and follow-ups.
• Assist with invoicing, billing, accounts receivable, and customer follow-up.
• Communicate professionally with customers, vendors, employees, and other partners.
• Prepare and organize documents, spreadsheets, reports, and company records.
• Maintain certificates of insurance, W-9s, contracts, and other paperwork.
• Assist with onboarding and personnel documentation.

Skills

EA experience

Organizational skills

Written communication

Multi-tasking

Education

Associate degree

Tools

Microsoft Office

Excel

Job description

Executive Assistant

LIME Commercial Landscapes | Chattanooga, TN
Full-Time | In-Person

LIME Commercial Landscapes is a rapidly growing commercial landscaping company in Chattanooga, TN. We are looking for a highly organized, dependable, and proactive Executive Assistant to work directly with our CEO and help manage the administrative side of the business.

This is not an entry-level receptionist position. We are looking for someone with previous professional office or administrative experience who can take ownership of responsibilities, stay organized in a fast-moving environment, and make sure important tasks do not fall through the cracks.

The right person will be someone who enjoys organization, communicates professionally, pays close attention to details, and takes pride in getting things completed correctly and on time.

What You'll Do

You will work closely with the CEO and management team and help keep the administrative side of the company running smoothly.

Responsibilities will include:

• Managing and organizing the CEO's calendar, meetings, reminders, and follow-ups
• Assisting with invoicing, billing, accounts receivable, and customer follow-up
• Communicating professionally with customers, vendors, employees, and other business partners
• Preparing and organizing documents, spreadsheets, reports, and company records
• Managing certificates of insurance, W-9s, contracts, and other administrative paperwork
• Assisting with employee onboarding and personnel documentation
• Entering and maintaining accurate information within company software
• Helping coordinate meetings, appointments, and company activities
• Monitoring outstanding administrative items and following through until they are completed
• Helping the CEO stay organized and focused on high-priority responsibilities
• Identifying administrative problems and taking initiative to help solve them
• Assisting with additional office and administrative responsibilities as the company continues to grow

Who We're Looking For

Our ideal candidate:

• Has previous experience as an Executive Assistant, Administrative Assistant, Office Manager, Business Administrator, or similar professional role
• Is extremely organized and detail-oriented
• Has strong written and verbal communication skills
• Is comfortable communicating with customers and business professionals
• Is proficient with email, Microsoft Office, spreadsheets, and general business software
• Can manage multiple priorities without needing constant supervision
• Is dependable and punctual
• Takes ownership of responsibilities and follows through
• Is comfortable working directly with a business owner in a fast-paced environment
• Can handle confidential business and employee information professionally
• Looks for what needs to be done instead of waiting to be told every next step

Experience with invoicing, accounts receivable, bookkeeping, HR administration, or service-based businesses is a plus.

About LIME

LIME Commercial Landscapes provides commercial landscape maintenance and property services throughout the Chattanooga area. We are a growing company with high expectations for professionalism, communication, ownership, and quality.

This position is an opportunity to work directly alongside the CEO and play an important role in building the systems and administrative structure needed as the company continues to grow.

We are looking for someone who wants more than simply completing a list of tasks. We want someone who can become a trusted and valuable part of the company's day-to-day operations.

Pay: $42,000.00 - $52,000.00 per year

Benefits:

• Paid time off

Education:

• Associate (Preferred)

Experience:

• Administrative: 3 years (Required)
• Executive administrative support: 1 year (Required)

Language:

• English (Required)

Ability to Commute:

• Chattanooga, TN 37404 (Required)

Work Location: In person