Executive Assistant

Tanner Pacific Inc.; Redwood City (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Tanner Pacific Inc. in Redwood City, CA seeks an experienced Executive Assistant to provide high-level administrative support to the Principal-in-Charge.

The role focuses on calendar management, document drafting, minutes, and handling confidential information with discretion. You will coordinate complex schedules, prepare reports and presentations, and serve as the primary communications liaison, enabling the Principal to focus on strategic priorities.

Qualifications

• BA or AA degree or related college coursework.
• 3–5 years of executive-level administrative experience (may substitute for degree).
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and ability to manage multiple tasks.
• Attention to detail, prioritization under pressure.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Draft and proofread letters, memos, reports, presentations, and other documents.
• Coordinate complex calendars and attend meetings, including taking notes and minutes.
• Prioritize conflicting demands and reschedule meetings as needed.
• Serve as primary contact for communications on behalf of the Principal.
• Maintain confidential information with discretion.
• Assist in planning and organizing special projects.
• All other duties as assigned by the Principal.

Skills

MS Office Suite

Calendar management

Document drafting & proofreading

Prioritization & multitasking

Written & verbal communication

Independent work

Notes taking / minutes

Education

BA or AA degree or related coursework

Equivalent executive admin experience (3–5 years)

Tools

MS Office

Job description

Job Summary

The Executive Assistant will provide high-level administrative and operational support to the Principal-in-Charge.

Essential Functions

• Performs clerical and administrative tasks including drafting and proofreading letters, memos, correspondence, reports, presentations, and other documents as needed.
• Coordinates complex calendars, schedules and attends meetings on behalf of Principal, including but not limited to taking notes and transcribing detailed minutes
• Prioritizes conflicting demands such as moving and rescheduling meetings as needed
• Serve as the primary point of contact for communications on behalf of the Principal
• Maintains sensitive or confidential information with discretion
• Assists in planning and organizing special projects
• All other duties and responsibilities as assigned by Principal

Skills and Qualifications

• BA or AA Degree, college coursework in Business Administration or related field
• 3-5 years related work experience in administration (executive level) can substitute for an AA degree
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint and Outlook)
• Excellent organizational skills and ability to manage multiple tasks and handle complex administrative tasks
• Attention to detail, set priorities and ability to make intelligent decisions while working under pressure
• Strong interpersonal skills to communicate effectively, verbally and in writing
• Ability to work independently with minimal supervision