Executive Assistant I, Security

Atrium Health Enterprise; Winston-Salem (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Atrium Health Enterprise in Winston-Salem, NC seeks an experienced Executive Assistant to provide high-level support to senior leaders. The role focuses on calendar management, travel coordination, event planning, and strategic project support in a fast-paced environment.

The ideal candidate brings four+ years of executive-level experience, exceptional discretion, and strong MS Office skills, along with superior written and verbal communication and meticulous organizational abilities.

Qualifications

• Extensive calendar management and travel coordination experience.
• Ability to maintain strict confidentiality and discretion.
• Strong written and verbal communication skills with professional demeanor.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to prepare complex documents and presentations.
• Excellent organizational skills with attention to detail.

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes meetings, events, and travel, including agenda preparation and document development.
• Greets high-level visitors and acts as liaison for organizational initiatives.
• Communicates with leaders on operational and strategic matters; prioritizes needs per policies.
• Develops complex documents and correspondence independently or with executive input.
• Prepares reports by researching, analyzing, and summarizing information for presentation.
• Establishes and maintains filing systems and confidential records; may order supplies.
• Assists with departmental budget administration.
• Open, read, and prioritize mail; draft return correspondence as appropriate.
• Serves as a resource for administrative staff and provides training.

Skills

Time management

Discretion/Confidentiality

Proactive problem solving

Written communication

Verbal communication

Microsoft Office

Document creation & presentations

Organization & prioritization

Presentation skills

Education

High School Graduate

Tools

Microsoft Office Suite

Job description

Candidate must have experience with providing multiple executive level support in complex calendar management, travel coordination, project support, event planning and high degree of discretion; strong written and verbal skills; professionalism; organization & prioritization; and solid Microsoft Office suite computer skills.

Experience

Minimum of four years of executive-level experience preferred.

Knowledge, Skills & Abilities Required

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong written and verbal communication skills. Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Major Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
• Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives.
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
• Establishes and maintains filing systems and confidential records. Operates and maintains office equipment; may order supplies as needed.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
• Serves as a resource for other administrative staff, answering questions and providing training.

Education Required

High School Graduate

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.