Executive Assistant

firstPRO, Inc; Center Square (PA); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Equity opportunities

401(k) match

PTO 80 hours

Premium contribution toward benefits

Job summary

firstPRO, Inc. is seeking a Senior Executive & Personal Assistant to support the founder at a fast-growing firm in Blue Bell, PA. The role blends high-level admin with strategic operational support.

You will manage calendars, coordinate travel, handle communications, and assist with social media and digital branding, while leveraging AI tools to streamline workflows. The position requires discretion, initiative, and the ability to work independently in a dynamic environment.

Qualifications

• 5–7 years of progressive experience supporting a CEO, founder, entrepreneur, company owner, high-net-worth individual, or senior executive.
• Demonstrated experience managing both executive business responsibilities and personal administrative needs.
• Strong organizational, written communication, critical-thinking, and independent problem-solving skills.
• Practical experience with AI tools, digital productivity platforms, and workflow automation.
• Familiarity with major social media platforms and digital content coordination.
• Exceptional attention to detail, follow-through, emotional intelligence, and discretion.

Responsibilities

• Manage professional and personal calendars, appointments, and daily priorities.
• Coordinate travel, household needs, errands, and special events.
• Prepare daily briefings and anticipate upcoming needs.
• Manage communications, meetings, and correspondence.
• Coordinate with leadership teams, vendors, and business partners.
• Track projects, deadlines, and follow-up items across multiple businesses.
• Use AI tools and automation to improve efficiency and organization.
• Maintain proficiency in Microsoft 365, Google Workspace, and task management platforms.
• Identify opportunities to streamline workflows and solve technology issues.
• Assist with social media account management and content scheduling.
• Coordinate with marketing teams and content creators.
• Support digital branding while maintaining account security and confidentiality.

Skills

Executive support

Calendar management

Travel planning

AI tools

Workflow automation

Social media coordination

Discretion

Written communication

Problem solving

Microsoft 365

Google Workspace

Task management platforms

Tools

Microsoft 365

Google Workspace

Task management platforms

Job description

Compensation: $90,000–$115,000 annually, plus potential performance-based incentives and equity opportunities

About the Opportunity

We are seeking an exceptionally resourceful, proactive, and technologically savvy Senior Executive & Personal Assistant to support the founder of a rapidly growing firm.

communication, and results.

The right person is two to three steps ahead, maintains composure under pressure, and takes ownership of getting things done without needing constant direction.

Key Responsibilities

Executive & Personal Support

• Manage professional and personal calendars, appointments, and daily priorities.
• Coordinate travel, household needs, errands, and special events.
• Prepare daily briefings and anticipate upcoming needs.

Executive Operations & Business Coordination

• Manage communications, meetings, and correspondence.
• Coordinate with leadership teams, vendors, and business partners.
• Track projects, deadlines, and follow-up items across multiple businesses.

Technology, AI & Productivity

• Use AI tools and automation to improve efficiency and organization.
• Maintain proficiency in Microsoft 365, Google Workspace, and task management platforms.
• Identify opportunities to streamline workflows and solve technology issues.

Social Media & Digital Presence

• Assist with social media account management and content scheduling.
• Coordinate with marketing teams and content creators.
• Support digital branding while maintaining account security and confidentiality.

Travel & Logistics

• Arrange travel, accommodations, transportation, and itineraries.
• Coordinate business events, reservations, and special requests.
• Track expenses, receipts, and invoices for approval.

Independent Execution & Problem-Solving

• Take ownership of assignments from start to finish.
• Manage competing priorities and last-minute changes with urgency and professionalism.
• Anticipate needs, solve problems independently, and minimize the executive’s administrative workload.

Required Qualifications

• 5–7 years of progressive experience supporting a CEO, founder, entrepreneur, company owner, high-net-worth individual, or senior executive.
• Demonstrated experience managing both executive business responsibilities and personal administrative needs.
• Strong organizational, written communication, critical-thinking, and independent problem-solving skills.
• Practical experience with AI tools, digital productivity platforms, and workflow automation.
• Familiarity with major social media platforms and digital content coordination.
• Exceptional attention to detail, follow-through, emotional intelligence, and discretion.

Schedule & Availability

This is a full-time, on-site position in Blue Bell, PA. The role requires scheduling flexibility, including occasional evenings, nights, weekends, holidays, and after-hours responsiveness based on business and personal priorities. Specific working hours and any on-call expectations will be established in accordance with company policy and applicable law.

• Base salary: $90,000–$115,000 annually, depending on experience and qualifications.
• Equity opportunity: Potential to participate in equity-related proceeds associated with successful portfolio company exits, subject to the applicable terms and eligibility.
• Additional incentives: Potential for performance-based bonuses based on business impact and results.
• 401(k): Employer match of up to 4%.
• Paid time off: 80 hours of accrued PTO.
• Benefits contribution: Employer contributes $370 per month toward benefit premiums.
• Performance review: Formal six-month performance review, with compensation adjustments potentially considered based on performance and company approval.