Executive Assistant

Choice Digital; Broomfield (CO); On-site; USD 90,000 - 135,000; Full time

Job summary

Choice Digital is seeking an exceptional Executive Assistant to the CEO to create the structure, discipline, and day-to-day support that enables the CEO to operate at his highest level. The EA will become a trusted partner in managing the CEO's time, attention, logistics, and administrative priorities.

The Executive Assistant will work closely with the CEO and Chief of Staff as part of Choice Digital's Executive Office, ensuring the CEO has the time, organization, information, and logistical

Qualifications

• Significant experience supporting a CEO, founder, or C-suite executive.
• Demonstrated expertise managing complex executive calendars.
• Experience coordinating domestic and international travel.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• High emotional intelligence and situational awareness.

Responsibilities

• Proactively manage a complex and dynamic executive calendar, protecting blocks of focused time.
• Evaluate meeting requests, resolve conflicts, and make tradeoffs with increasing independence.
• Look ahead across weeks and months to anticipate capacity constraints and needs.
• Ensure the CEO has information, materials, and context for key meetings.
• Coordinate closely with the Chief of Staff to align priorities and schedules.
• Maintain fast, reliable responses for scheduling and logistics requests.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

C-suite experience

Tools

Email management tools

Job description

About this position

About Choice Digital

Choice Digital is redefining modern disbursements. Our platform combines compliance, security, and simplicity to ensure every payment is delivered securely, instantly, and without friction. From eliminating fraud risk with real-time intelligence to guaranteeing payment delivery, we empower businesses to streamline financial operations while building trust with their customers.

Choice Digital is growing fast, profitable, and scaling into new industries where modern disbursements are no longer optional - they're essential.

Here's why people love building their careers here:

• Proven growth: You'll join a profitable company serving 300+ clients and rapidly expanding into new markets.
• Real impact: Your work will directly transform how money moves, solving inefficiencies that frustrate both businesses and customers.
• Culture of confidence: Enjoy a collaborative, casual environment where we balance autonomy with accountability.
• Future-focused: Help shape a rapidly evolving category - we're not just part of the change, we're leading it.

Our Core Values

Our Core Values guide how we work and who we strive to be.

• Relentless Ownership . We take responsibility end to end. If it is ours, we own it until the outcome is achieved.
• Find the Right Way Forward . When the work matters, we focus on solutions. We don't get stuck on obstacles or default to \"no.\" If something aligns with our vision and improves outcomes for clients or recipients, we ask how to make it happen.
• Lead with Integrity . We act in ways that make us worthy of trust from clients, consumers, and each other. We do not trade trust for speed, convenience, or short-term economics.

Position Overview

We are seeking an exceptional Executive Assistant to the CEO to create the structure, discipline, and day-to-day support that enables the CEO to operate at his highest level. The EA will become a trusted partner in managing the CEO's time, attention, logistics, and administrative priorities. The right person will develop a deep understanding of what matters most, anticipate what is coming, and proactively create order around a fast-moving executive and business.

Success in this role means the CEO spends more of his time on vision, strategy, growth, strategic relationships, partnerships, and the future of Choice Digital, and less time managing the mechanics around them.

The Executive Assistant will work closely with the CEO and Chief of Staff as part of Choice Digital's Executive Office. While the Chief of Staff helps translate the CEO's priorities into organizational execution, the Executive Assistant ensures the CEO has the time, organization, information, and logistical support required to lead effectively.

Key Responsibilities

CEO Time and Readiness

• Proactively manage a complex and dynamic executive calendar, including protecting defined blocks of focused, strategic, and preparation time and redirecting or declining requests that don't fit the intended shape of the day.
• Evaluate meeting requests, resolve conflicts, and make thoughtful tradeoffs with increasing independence, distinguishing between what requires the CEO's direct input and what can be handled on his behalf.
• Look ahead across weeks and months to anticipate capacity constraints, preparation needs, and potential conflicts.
• Ensure the CEO has the information, materials, and context needed for key meetings and commitments.
• Coordinate closely with the Chief of Staff to ensure priorities are appropriately scheduled and supported.
• Maintain a fast, reliable response standard for scheduling and logistics requests, even when the CEO's own availability for real-time response is limited.

Travel, Logistics, and Administration

• Coordinate domestic and international travel, including itineraries, accommodations, transportation, changes and preferences.
• Anticipate the work surrounding travel and build appropriate preparation and transition time into schedules.
• Manage recurring executive needs including email and inbox organization, expenses, receipts, documents, signatures, contacts, and appointments.
• Coordinate select personal scheduling or logistics when necessary to protect the CEO's overall capacity.
• Respond quickly and resourcefully when plans change.
• Handle sensitive information with exceptional discretion and judgment.

Executive Office Systems

• Manage the CEO's inbox with delegated authority, including triaging, drafting, and sending correspondence on his behalf when appropriate, while knowing when a matter requires his direct input.
• Communicate professionally and with sound judgment across employees, executives, customers, partners, and investors, including in situations that require significant discretion and confidentiality.
• Develop context around the CEO's key relationships so requests and interactions can be handled with appropriate judgment and urgency.
• Document preferences and establish clear protocols for scheduling, travel, communication, and recurring executive needs.
• Build repeatable workflows that reduce friction and make executive support increasingly proactive.
• Identify administrative work that can be simplified, automated, delegated, or eliminated.
• Create a consistently high-quality experience for people interacting with the CEO and Executive Office.

What Positions You for Success

• Significant experience supporting a CEO, founder, or C-suite executive
• Demonstrated expertise managing complex, dynamic executive calendars
• Experience coordinating domestic and international travel
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• High emotional intelligence and situ