Executive Assistant

Clear Haven Capital Management, LLC; Boulder (CO); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

20 days PTO per year

Employer-sponsored Medical / Dental /

Job summary

Clear Haven Capital Management, LLC, in Boulder, CO, is seeking an Executive Assistant/Personal Assistant to support a senior leader. This full-time, in-office role aligns with East Coast hours to coordinate with our New York office and investors.

You will own a complex calendar, manage travel and expenses, screen calls, coordinate meetings, and handle confidential information with discretion. A driven, professional, service-oriented mindset is essential.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• 3–5 years of experience as an Executive Assistant or similar role supporting a senior executive; financial services experience a plus.
• Expert calendar, time, and travel management skills, with ability to juggle shifting priorities.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams; expense platforms a plus.
• Strong written and verbal communication with attention to detail.
• Proven discretion and sound judgment handling confidential matters.
• Ability to work East Coast hours consistently.
• Proactive, resourceful, calm under pressure with a service-oriented attitude.
• Valid driver's license and reliable transportation.

Responsibilities

• Own and actively manage a complex calendar across meetings, investor calls, travel, and personal commitments.
• Manage rolling call lists, tracking reach status and follow-ups.
• Coordinate meetings and events end to end, including agendas, dial-ins, video links, rooms, and catering.
• Manage travel scheduling—book domestic and international flights, hotels, and ground transport.
• Build up-to-date itineraries and rebook plans when needed.
• Prepare, reconcile, and submit expense reports in line with policies.
• Run personal and business errands as required.
• Screen calls and act as the first contact for the executive with investors and partners.
• Handle confidential information with discretion and in line with compliance.
• Collaborate with teams across New York and Boulder on priorities and events.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Administrative support

Attention to detail

East Coast hours

Microsoft Office

Education

Bachelor's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Teams

Expense management platforms

Job description

Executive Assistant / Personal Assistant

Executive Office|Clear Haven Capital Management|Boulder, CO

ABOUT CLEAR HAVEN

Clear Haven Capital Management is an asset-backed credit and structured products investment firm founded in 2019, managing $2.5B+ across four institutional strategies spanning public and private markets. Our team operates under a single, differentiated investment philosophy: find diverse, predictable cash flow profiles, apply strong structural protections, and create value on both sides of the balance sheet.

ROLE OVERVIEW

We are seeking an experienced Executive Assistant / Personal Assistant to provide dedicated, high-level support to a senior leader of the firm. This is a high-trust role working at the center of a busy executive's professional and personal schedule. The role centers on calendar, time, and travel management — keeping a demanding day running smoothly, anticipating needs before they arise, and handling business and personal logistics with discretion and sound judgment.

This is a full-time, in-office role based in our Boulder office, five days per week. The role works East Coast hours to stay aligned with our New York office, investors, and counterparties.

RESPONSIBILITIES

• Own and actively manage a complex, fast-moving calendar — scheduling, prioritizing, and resolving conflicts across internal meetings, investor and counterparty calls, travel, and personal commitments
• Manage rolling call lists throughout the day — placing and connecting calls, tracking who has been reached, and keeping an up-to-date record of follow-ups and callbacks
• Coordinate meetings and events end to end, including invitations, dial-ins and video links, conference rooms, catering, and preparation of agendas and briefing materials
• Manage all travel scheduling — researching and booking domestic and international flights, hotels, and ground transportation in line with preferences and firm policy
• Build and maintain detailed, up-to-date itineraries covering meetings, contacts, confirmations, and logistics, and rebook quickly when plans change
• Prepare, reconcile, and submit expense reports accurately and on time, tracking receipts and ensuring compliance with firm policies
• Run business and personal errands as needed, including pickups, deliveries, appointments, and household or personal administrative tasks
• Serve as a first point of contact for the executive, screening calls and correspondence, managing the inbox, and representing the office professionally with investors, partners, and colleagues
• Handle sensitive and confidential information with the utmost discretion and in line with firm compliance policies
• Collaborate with the broader Clear Haven team across New York and Boulder to coordinate schedules, priorities, and firm events, and support special projects as needed

QUALIFICATIONS

• Bachelor's degree preferred; equivalent professional experience will be considered
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive; experience in financial services, asset management, or a professional services firm a plus
• Expert calendar, time, and travel management skills, with a demonstrated ability to juggle shifting priorities and keep a senior leader on schedule
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams; experience with expense management platforms a plus
• Strong written and verbal communication skills with exceptional attention to detail
• Proven discretion and sound judgment in handling confidential business and personal matters
• Ability to work East Coast hours on a consistent basis
• Proactive, resourceful, and calm under pressure, with a service-oriented, can-do attitude
• Valid driver's license and reliable transportation for errands

COMPENSATION & BENEFITS

• Expected annual base compensation: $75,000 – $95,000
• 20 days PTO per year in addition to paid holidays
• Employer-sponsored Medical / Dental / Vision