Executive Assistant

Career Group; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

HBK is seeking an experienced executive assistant to support senior leaders with calendar management, travel coordination, and project support. The role requires discretion, high energy, and excellent communication to build relationships across internal and external stakeholders.

The successful candidate will work in a collaborative, team-driven environment, handling confidential information with integrity and providing proactive, thoughtful assistance to ensure smooth operations and executive

Qualifications

• Experience in an executive support role.
• Exceptional attention to detail and the ability to catch what others miss.
• Professional presence with a high degree of energy and enthusiasm.
• Excellent verbal and written communication skills, with a desire to build relationships with internal and external stakeholders.
• Highly collaborative team player, with the confidence to interact one-on-one with senior leaders when necessary.
• Proactive by nature, anticipates needs, follows through without being asked.

Responsibilities

• Calendar & meeting coordination for a high-volume schedule.
• Plan and manage travel arrangements for business trips.
• Assist with meeting preparation, notes, and follow-up on action items.
• Provide discreet personal and administrative support, including vendor coordination and confidential records handling.

Skills

Executive support

Attention to detail

Communication

Collaborative

Proactive

Discretion

Tools

Outlook

Excel

MS Office

Job description

Our client is a premier alternative investment firms. Founded more than three decades ago, the firm employs roughly 200 professionals across their offices. Recognized as one of the most highly rated and longest-tenured hedge funds in the world, it is known for a transparent, team-oriented culture, exceptionally low turnover, and a collaborative, enjoyable work environment.

Key Responsibilities

• Calendar & Meeting Coordination: Own and manage a complex, high-volume calendar, scheduling, coordinating, and prioritizing all internal and external meetings with precision and proactive follow-through
• Travel Management: Plan and execute all business travel arrangements. Sound judgment and attention to the details that matter most are essential here
• Project & Communications Support: Assist with meeting preparation, general notetaking, and following up on action items and ongoing projects to keep initiatives organized and on track
• Personal & Administrative Support: Provide discreet, thoughtful assistance with selecting personal administrative matters, including coordinating vendors and contractors, organizing records related to properties and assets, and managing various household and property-related logistics, all handled with a high degree of confidentiality and care

Job Requirements

• Experience in an executive support role
• Exceptional attention to detail and the ability to catch what others miss and take pride in doing so
• Professional presence with a high degree of energy and enthusiasm
• Excellent verbal and written communication skills, with a desire to build relationships with internal and external stakeholders
• Highly collaborative team player, with the confidence to interact one-on-one with senior leaders and intermediaries when necessary
• Proactive by nature, anticipates needs, follows through without being asked, and stays two steps ahead
• Must be thoughtful and creative when needed with a "can do" attitude, with no task too big or too small
• Strong independent judgment, particularly when it comes to prioritization and decision-making in ambiguous situations
• Exceptional customer service focus, including attention to detail and producing quality results
• Must exhibit a high degree of integrity and discretion when it comes to safeguarding confidential information, both professional and personal
• Strong desire to embody HBK's culture and contribute to the organization's reputation and success
• Proficiency in MS Office, including Outlook and Excel