Executive Assistant to Investment Team

Northbound Executive Search; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

Overtime eligibility

Job summary

Northbound Executive Search is seeking an experienced Executive Assistant to support three senior executives in a fast-paced investment team in New York. The role requires proactive organization, superb coordination, and a professional demeanor to thrive on a trading-floor-style environment.

The ideal candidate has 5+ years of admin experience at senior levels in financial services or similar fast-paced settings, with strong communication skills and the ability to multitask under pressure.

Qualifications

• 5+ years of administrative experience supporting senior executives in financial services or similar fast-paced environments.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize, multitask, and adapt to changing needs in a high-energy setting.
• Proactive, solutions-oriented mindset with discretion when handling confidential information.

Responsibilities

• Provide comprehensive administrative support to three senior executives.
• Manage complex calendars, coordinate meetings, and prioritize scheduling.
• Coordinate travel arrangements and related logistics.
• Prepare and organize materials, correspondence, and other documentation.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate executive needs, resolve scheduling conflicts, and ensure day-to-day operations run smoothly.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Administrative support

Calendar management

Communication skills

Prioritization

Discretion & professionalism

Finance/financial services exposure

Job description

A well-established investment firm is seeking an experienced Executive Assistant to support three senior executives within a fast-paced, high-energy investment team. This is an excellent opportunity for a proactive, highly organized professional who thrives in a trading-floor-style environment and enjoys working in a dynamic, demanding setting.

The ideal candidate is detail-oriented, adaptable, and able to anticipate needs while managing competing priorities in a high-performance environment.

Key Responsibilities:

• Provide comprehensive administrative and executive support to three senior executives.
• Manage complex calendars, coordinate meetings, and oversee scheduling priorities.
• Coordinate travel arrangements and manage associated logistics.
• Prepare and organize materials, correspondence, and other administrative documentation.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate executive needs, proactively resolve scheduling conflicts, and ensure day-to-day operations run smoothly.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications:

• 5+ years of prior administrative experience supporting senior-level executives within financial services or a similarly fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize effectively, multitask, and adapt to changing needs in a high-energy setting.
• A proactive, solutions-oriented mindset and the ability to work well under pressure.
• Sound judgment, professionalism, and discretion when handling confidential information.

What They Offer:

• $120K - $150K base salary, depending on experience, plus overtime eligibility and discretionary bonus
• Opportunity to join a successful, growing investment team at a well-established firm