Executive Assistant

Lensa; Boston (MA); Hybrid; USD 70,000 - 130,000; Full time

Job summary

Lensa is seeking an Executive Assistant to support senior leaders at Wayfair's Boston HQ. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. Ideal candidates will thrive in a fast-paced environment, ensuring the effectiveness of their executives through comprehensive support.

Qualifications

• At least 2+ years of experience as Administrative Assistant/Executive Assistant.
• Ability to be assertive and adaptable to change.
• Meticulous attention to detail and planning capabilities.

Responsibilities

• Provide support for 3-6 leaders in Marketing and Specialty Retail Brands.
• Organize and manage all aspects of meetings and travel arrangements.
• Handle monthly business expense reports accurately.

Skills

Organizational Skills

Planning Skills

Problem Solving

Attention to Detail

Tools

Google Enterprise Suite

Job description

1 day ago Be among the first 25 applicants

Lensa partners with DirectEmployers to promote this job for Wayfair.

This position is a hybrid in-office role that works out of our Boston HQ. Monday-Thursday will be working in office and Friday is WFH. This is not a virtual / remote position.

Wayfair, one of the largest retailers of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for leaders across our Marketing and Specialty Retail Brand teams. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston. The ideal candidate will have strong organizational and planning skills, a sense of urgency, be detail oriented, and have problem-solving abilities. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair’s team of Executive Assistants play a crucial role in supporting executives. Their responsibilities include scheduling and coordinating meetings, managing travel arrangements, and opportunities to own projects across different operational functions. This position offers a unique opportunity for an experienced executive assistant looking to elevate their career.

What You’ll Do

• Executive Support: Provide support for 3-6 leaders in Marketing and Specialty Retail Brands. Enhance the executives' efficiency and effectiveness through comprehensive support.
• Calendar Management: Organize and manage all aspects of internal and external meetings with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency.
• Travel Management: Arrange all travel details, both domestic and international, with the ability to make frequent revisions as necessary.
• Expense Management: Handle monthly business expense reports, ensuring timely and accurate processing.
• Event Planning: Support with planning, coordination and execution of team events.
• Customer Focus: Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges.
• Teamwork and Positivity: Foster a collaborative team environment, keep a positive attitude, and proactively support colleagues and company events.
• Admin Coverage: Provide coverage for members of the leadership support team as needed.
• Thrive in a fast-paced workplace by effectively multitasking and managing competing priorities.
  
  

What You’ll Need

• At least 2+ years of experience as Administrative Assistant/Executive Assistant for senior level executives.
• Ability to be assertive and give push-back as needed.
• Meticulous attention to detail and strong planning and forward-thinking capabilities.
• Flexible and be able to adapt quickly to last-minute changes, taking them in stride while maintaining a pleasant manner and motivating spirit.
• Demonstrated ability to anticipate needs and situations before they are fully developed.
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet).
• Excellent written, verbal, and presentation skills.
• Extremely high level of discretion pertaining to confidential information.
  
  

Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

At this time, Wayfair will not sponsor applicants for employment authorization for this position for the following work visas: STEM OPT EAD, H-1B, H-1B1, E-3, O-1, J-1, or TN.

About Wayfair Inc.

Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We’re a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

Your personal data is processed in accordance with our Candidate Privacy Notice (https://www.wayfair.com/careers/privacy). If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at [e-mail].

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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