Executive Assistant

TalentAlly LLC; Boston (MA); On-site; USD 70,000 - 130,000; Full time

Job summary

A leading biotech company is seeking a detail-oriented Executive Assistant to support senior leaders. This role demands excellent organizational skills, confidentiality, and strong communication abilities. The ideal candidate will have significant experience in executive support, scheduling, and office management. The office location requires a Boston presence averaging 2 days per week, with some travel involved.

Qualifications

• 2-4 years experience as an Executive Assistant to VP/C-Suite level Executives.
• Proficiency in Microsoft Office suite.
• Experience in travel booking and managing executive calendars.

Responsibilities

• Manage calendars and prioritize appointments for senior leaders.
• Coordinate internal and external meetings, managing agendas and minutes.
• Maintain confidentiality in all aspects of team and company information.

Skills

Communication

Time Management

Detail Oriented

Education

Associate's degree

Bachelor's Degree

Tools

Microsoft Office

Concur

Oracle

Workday

Sharepoint

Job description

2 weeks ago Be among the first 25 applicants

Join us as we transform immunology and deliver medicines that help autoimmune patients get their lives back. argenx is preparing for multi-dimensional expansion to reach more patients through a rich pipeline of differentiated assets, led by VYVGART, our first-in-class neonatal Fc receptor blocker approved for the treatment of gMG, and with the potential to treat patients across dozens of severe autoimmune diseases.

We are building a new kind of biotech company, one that maintains its roots as a science-based start-up and pushes our commitment to innovate across all corners of our business. We strive to inspire and grow our company, our partnerships, our science, and our people, because when we do, we deliver more for patients.

The Executive Assistant is responsible for supporting two-three senior leaders and their respective teams. The individual must be detail oriented, with excellent written and verbal communication skills as well as strong technical skills. This position demands the highest level of confidentiality and trust, while following defined processes and workflows determined by the Lead Executive Assistant. One must exhibit skills in building and maintaining strong relationships internally and externally. This role reports directly to the Lead Executive Assistant.

Roles And Responsibilities

• Manage calendars, making appointments and prioritizing sensitive matters
• Heavy scheduling of internal and external calls and meetings
• Coordinator and Facilitator of internal and off-site meetings
• Draft and distribute communications to internal and external stakeholders
• Responsible for agenda building, meeting minutes and follow-up
• Purchase order requisitions, tracking and payment confirmations
• Domestic and International travel booking to include, visas, air travel, ground transport, accommodations
• Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
• Liaise between local and international admin teams
• Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
• Maintain confidentiality and discretion in all aspects of team and company information
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
• Participate in and exemplify the corporate culture through team and individual interactions and achieving annual targets
  
  

Required Experience And Qualifications

• Associate's degree and/or at least 6 years of administrative experience
• 2-4 years proven experience as an Executive Assistant to VP/C-Suite level Executives
• Experience working in Concur, Oracle, Workday and Sharepoint
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, Teams)
• Excellent time management skills and proven ability to meet deadlines
• Excellent verbal and written communication skills
• Detail oriented
• Strong presentation and public speaking skills
• Proactive and works with a sense of urgency
• Boston based, in-office presence averaging 2 days per week
• Some domestic/international travel may be required
  
  

Preferred Qualifications

• Bachelor's Degree
• Biotech/Life Sciences/Pharma Experience
  
  

At argenx, all applicants are welcomed in an inclusive environment. They will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics. argenx is proud to be an equal opportunity employer.

If you require reasonable accommodation in completing your application, interviewing, or otherwise participating in the candidate selection process please contact us at [e-mail]. Only inquiries related to an accommodation request will receive a response.

PDN-9f102af5-ab4c-4f2f-b451-98f3a7d2ccb1

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Media

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