Executive Assistant to CEO of Hospitality Company

Lambent; Town of Florida (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

Lambent is seeking a highly proactive Executive Assistant to support the CEO of a longstanding hospitality company in New York. The role requires anticipating needs, managing a fast-moving itinerary, and ensuring high-touch service for clients, including daily field visits.

You will balance priorities, communicate effectively, and help drive long-term partnerships. Ideal candidates demonstrate exceptional organization, responsiveness, and ability to move projects forward with minimal oversight,

Qualifications

• 4+ years of experience supporting a founder, CEO, or senior executive in a fast-moving environment.
• Exceptional organizational and project management skills.
• Advanced proficiency with Microsoft Outlook, calendars, email management, and productivity tools.
• Strong technology skills with the ability to quickly learn new platforms and systems.
• Excellent written and verbal communication skills.
• Highly responsive during working hours and facility operating in a real-time environments.
• Proven ability to manage multiple priorities simultaneously without missing details.
• Strong follow-up skills and commitment to closing loops on outstanding items.
• Professional, confident, and comfortable working with a direct communication style.
• Demonstrated longevity and stability in previous positions.

Responsibilities

• Own and manage the CEO’s calendar, including client visits, internal meetings, travel, and establishing priorities.
• Prepare the CEO’s daily and longer-term agendas, reminders, meeting materials, and key priorities.
• Manage follow-ups from client visits and ensure commitments are communicated, assigned, and completed.
• Track sample requests from initiation through delivery with associated status updates.
• Maintain visibility on all active projects, deadlines, and commitments.
• Surface issues, delays, or potential conflicts before they become problems.
• Act as a communication hub between the CEO and internal teams.
• Prioritize incoming requests and help ensure the CEO remains focused on the highest-value activities.
• Manage travel arrangements and logistics as needed.
• Draft correspondence, coordinate meetings, and support day-to-day executive operations.
• Build systems and processes that improve efficiency, communication, and accountability across the organization.
• Maintain strong client-facing professionalism and support key relationship management efforts.

Skills

Calendar management

Email management

Outlook proficiency

Communication skills

Project management

Prioritization

Follow-up

Longevity

Tech-savvy

Diplomacy

Tools

Microsoft Outlook

Job description

CEO of longstanding, respected and growing hospitality company seeks a highly proactive, tech-savvy Executive Assistant to organize his full days and stewardship of his business. This is a hands-on, collaborative role supporting a kinetic executive who ensures his clients get high-touch service from him directly, including daily field visits. He needs an assistant who will continually anticipate needs, balancecompeting priorities, and ensure nothing falls through the cracks.

This candidate must be exceptionally organized, responsive, and resourceful. You should know what is coming next, remind the CEO of his commitments each morning and as the day unfolds, and keep projects moving forward without oversight. Also: strong communication skills, diplomacy, excellent follow-through, and the desire to build a long-term partnership

Requirements

• 4+ years of experience supporting a founder, CEO, or senior executive in a fast-moving environment
• Exceptional organizational and project management skills
• Advanced proficiency with Microsoft Outlook, calendars, email management, and productivity tools
• Strong technology skills with the ability to quickly learn new platforms and systems
• Excellent written and verbal communication skills
• Highly responsive during working hours and facility operating in a real-time environments
• Proven ability to manage multiple priorities simultaneously without missing details
• Strong follow-up skills and commitment to closing loops on outstanding items
• Professional, confident, and comfortable working with a direct communication style
• Demonstrated longevity and stability in previous positions

Responsibilities

• Own and manage the CEO’s calendar, including client visits, internal meetings, travel, and establishing priorities
• Prepare the CEO’s daily and longer-term agendas, reminders, meeting materials, and key priorities
• Manage follow-ups from client visits and ensure commitments are communicated, assigned, and completed
• Track sample requests from initiation through delivery with associated status updates
• Maintain visibility on all active projects, deadlines, and commitments
• Surface issues, delays, or potential conflicts before they become probl
• Act as a communication hub between the CEO and internal teams
• Prioritize incoming requests and help ensure the CEO remains focused on the highest-value activities
• Manage travel arrangements and logistics as needed
• Draft correspondence, coordinate meetings, and support day-to-day executive operations
• Build systems and processes that improve efficiency, communication, and accountability across the organization
• Maintain strong client-facing professionalism and support key relationship management efforts

M-F 8am-5pm

$90K-$110K/year (based on experience) + health benefits and 401(k)