Executive Assistant

Kokusai Semiconductor Equipment Corporation; Boise (ID); On-site; USD 50,000 - 95,000; Full time

Job summary

Kokusai Semiconductor Equipment Corporation in Boise, Idaho seeks an Executive Assistant to support the CEO and executive team with calendars, meetings, and travel logistics, ensuring smooth daily operations.

You will prepare presentations, manage confidential documents, coordinate events and trade shows, and handle facilities coordination. Strong communication, organization, and discretion are essential.

Qualifications

• 7+ years of experience providing direct administrative support to senior executives.
• Experience supporting executives in technology or semiconductor manufacturing is preferred.
• Strong written and verbal communication skills are essential.

Responsibilities

• Manage complex calendars, schedule meetings, prepare agendas, and coordinate meeting logistics.
• Create and refine presentation materials including charts, graphs, spreadsheets, and slide decks.
• Coordinate executive travel planning and submit travel expense reports.
• Maintain confidential files and digital records with discretion.
• Reconcile invoices and coordinate with Accounts Payable.

Skills

Executive support

Organization

Communication

Discretion

Education

Associate education

Tools

Microsoft 365

Job description

Kokusai is a world leader and rapidly growing company in the design, manufacture, installation, and maintenance of vertical diffusion furnaces used in semiconductor fabrication facilities around the world. This is a unique and exciting opportunity to fill a key technology position serving the semiconductor equipment market with a career growth-oriented company.

We are seeking a highly motivated, organized and detail-oriented Executive Assistant join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize effectively, and have a strong attention to detail.

Join a Team creating a positive and lasting impact on our business!

RESPONSIBILITIES:

• Manage complex calendars, schedule meetings, prepare agendas, and coordinate meeting logistics across internal and external stakeholders
• Create and refine presentation materials including charts, graphs, spreadsheets, and slide decks for corporate presentations and staff meetings
• Coordinate executive travel planning, prepare detailed itineraries, and submit travel expense reports for the executive team as needed.
• Maintain confidential files, sensitive documents, and digital records with discretion
• Reconcile local office invoices and submit documentation to Accounts Payable
• Coordinate KSEC participation in SEMICON-West, including booth selection, layout and setup, hotel and travel arrangements, and customer meetings and dinners
• Plan and execute onsite and offsite events, including executive and customer dinners, meeting room logistics, and catering coordination
• Act as the key liaison for Boise office facilities — managing office upgrades, modifications, service requests, and coordinating with landlords and stakeholders on facilities-related RFQs through purchase orders and warranty support
• Summarize and Publish weekly and monthly industry technology updates to the executive team based on pre-defined queries
• Manage office operations including supply ordering, mail handling, and vendor coordination

EXPERIENCE

• 7+ years of experience providing direct administrative support to senior executives, preferably in a technology or semiconductor manufacturing environment
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfortable adopting new collaboration and productivity tools
• Exceptional organizational skills with the ability to prioritize competing demands in a fast-paced environment
• Strong written and verbal communication skills
• Demonstrated discretion and judgment handling confidential information
• Experience coordinating executive-level events, trade shows, or customer-facing engagements preferred

EDUCATION

Associate's degree or equivalent experience

ADDITIONAL DETAILS

• Travel: ~10%
• Compensation: $50,000 – $95,000 base salary (depending on experience), plus comprehensive benefits and additional compensation eligibility

Kokusai is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.