Executive Assistant

Warren Averett Executive Search & Recruiting; Birmingham (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Warren Averett in Birmingham, AL is seeking an experienced Executive Assistant to support multiple professionals. This full-time role requires 5+ years of experience providing high-level administrative support.

The ideal candidate will manage calendars, coordinate meetings and travel, draft and edit correspondence, and assist with project analyses and presentations. A bachelor’s degree and strong MS Office/Outlook skills are required, with a proactive, team-oriented mindset.

Qualifications

• Bachelor’s Degree or equivalent experience.
• Advanced computer skills (MS Office Suite, Outlook).
• Ability to work collaboratively in a team environment and approach challenging situations with enthusiasm and a positive attitude.

Responsibilities

• Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
• Establish rapport with new clients and maintain relationships with current clients
• Assist in completing projects and thorough analysis and presentation of information
• Responsible for all administrative correspondence (writing, editing, proofing documents, maintaining emails, memos, etc...)
• Assist with document process and e-filing
• Attention to detail is a must
• Experience proofing would be ideal

Skills

Relationship building

Teamwork

Prioritization under pressure

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

About Us: Warren Averett is a leading CPA and advisory firm that services span beyond audit and tax to include corporate advisory, technology and risk solutions, HR Solutions, and more. While gaining professional skills that you can carry throughout your career, we help our employees to build relationships that can take you where you’d like to go. Not only has Warren Averett ranked on two of Forbes’ Best lists (America’s Best Tax Firms and America’s Best Accounting Firms), but the firm has also repeatedly been named a Best Place to Work in several of our offices throughout our footprint. We strive to create a strong sense of comradery and to provide an inclusive workplace culture where our employees can grow and thrive professionally and personally.

Warren Averett is seeking an experienced Executive Assistant for our Birmingham, AL office. The ideal candidate will have more than 5 years of experience in supporting multiple professionals.

Responsibilities

• Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
• Establish rapport with new clients and maintain relationships with current clients
• Assist in completing projects and thorough analysis and presentation of information
• Responsible for all administrative correspondence (writing, editing, proofing documents, maintaining emails, memos, etc...)
• Assist with document process and e-filing
• Attention to detail is a must
• Experience proofing would be ideal

Requirements

• Bachelor’s Degree or equivalent experience
• Advanced computer skills (Microsoft Office Suite - Specifically Outlook)
• Ability to work collaboratively in a team environment and approach challenging situations with enthusiasm and a positive attitude
• Must demonstrate a sense of urgency around critical priorities, but work calmly, independently and effectively under pressure

Warren Averutt is an equal opportunity employer. We hire, promote and make all other employment decisions without regard to race, color, religion, gender, sexual orientation, national origin, citizenship, genetic information, military service, disability, age, or any other unlawful basis.