Executive Assistant

O'Gara Coach Company; Beverly Hills (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental and vision

401k Plan

Paid time off

Paid training

Employee vehicle purchase plans

Discounts on products and services

Long-term job security

Job summary

O'Gara Coach Company in Beverly Hills is seeking an Executive Assistant to provide high-level administrative support to executive leadership, manage schedules, communications, meetings, and travel.

The role also supports the legal department and corporate administration, including contract coordination, records, compliance, and liaison with outside counsel and partners. Requires discretion, professionalism, and confidentiality.

Qualifications

• High school diploma or GED required.
• Experience supporting a General Counsel, legal executives, or a corporate legal department preferred.
• Discretion and professionalism in handling confidential information.
• Strong written and verbal communication; ability to draft and edit professional documents.
• Ability to convey messages to employees clearly and quickly.
• Detail-oriented, problem solver with excellent customer service.
• Team player, self-motivated, and able to work in a social atmosphere.

Responsibilities

• Prepare, draft, proofread, and format business communications and reports.
• Support the legal department and outside counsel with documents and records.
• Assist with contract administration, routing, tracking signatures, renewals, and expirations.
• Maintain confidential corporate, legal, financial, and personnel files.
• Assist with compliance, licenses, insurance filings, regulatory documents.
• Coordinate employee matters, investigations, claims, and HR/legal confidential matters.
• Track deadlines, follow up on assignments, and coordinate special projects.
• Provide additional administrative and executive support as directed.

Skills

Discretion

Professionalism

Communication skills

Draft documents

Detail oriented

Team player

Self-motivated

Data entry

Problem solving

Education

High school diploma or GED

Job description

The Executive Assistant provides high-level administrative support to executive leadership, managing schedules, communications, meetings, and travel arrangements. This position also supports legal and corporate administration, including contract coordination, legal documentation, confidential record-keeping, compliance tracking, and communication with outside legal counsel, employees, and business partners. Requires exceptional organization, professionalism, discretion, and confidentiality.

REQUIREMENTS AND QUALIFICATIONS

• High school diploma or GED
• Experience supporting a General Counsel, legal executives, or a corporate Legal Department is preferred
• High level of discretion and professionalism in handling confidential and sensitive information
• Professional appearance and disposition
• Strong written and verbal communication skills; ability to draft and edit professional documents
• Must be able to convey messages to employees clearly & quickly
• Detail-oriented, problem solver
• Outstanding customer service skills
• Must be a team player, self-motivated
• Extensive computer Data Entry experience
• Must be able to work in an active, social atmosphere without being distracted

DUTIES AND RESPONSIBILITIES

• Prepare, draft, proofread, and format business correspondence, reports, presentations, memorandums, and other executive communications
• Provide administrative support to the legal department and outside legal counsel, including preparation, organization, and maintenance of legal documents and records
• Assist with contract administration, including routing agreements for review and approval, tracking signatures, renewals, expiration dates, and maintaining executed contracts
• Maintain confidential corporate, legal, financial, and personnel-related files and documentation
• Assist with corporate compliance, business licenses, insurance documentation, regulatory filings, and other administrative requirements
• Coordinate and maintain documentation related to employee matters, investigations, claims, and other confidential HR or legal matters as directed
• Track important deadlines, follow up on outstanding assignments, and coordinate special projects and executive initiatives
• Perform other administrative, legal coordination, and executive support duties as assigned by executive leadership

BENEFITS

• Health, dental and vision coverage for employee
• 401kKPlan
• Paid time off
• Paid training, growth opportunities
• Employee vehicle purchase plans
• Discounts on products and services
• Long-term job security

Compensation $70k - $80k/ annually (Depending on experience)

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.