Executive Assistant

O'GARA Beverly Hills; Beverly Hills (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental and vision coverage

401k Plan

Paid time off

Paid training

Employee vehicle purchase plans

Discounts on products and services

Long-term job security

Job summary

O'GARA Beverly Hills seeks an Executive Assistant to provide high-level administrative support to executive leadership. Responsibilities include managing schedules, communications, meetings, and travel, plus contract coordination and legal documentation.

The role requires discretion, exceptional organization, and the ability to handle confidential information in a fast-paced, social work environment.

Qualifications

• Experience supporting a General Counsel, legal executives, or corporate legal department preferred.
• Ability to handle confidential and sensitive information with discretion.
• Professional appearance and demeanor with strong communication skills.
• Ability to draft and edit professional documents.
• Ability to convey messages clearly and quickly to employees.

Responsibilities

• Prepare, draft, proofread and format executive communications.
• Support legal department and outside counsel; maintain legal documents.
• Assist with contract administration: routing, tracking signatures, renewals.
• Maintain confidential corporate, legal, financial, and HR files.
• Support corporate compliance, licenses, regulatory filings.
• Coordinate documentation for employee matters and HR/legal issues.
• Track deadlines and coordinate special projects for executives.
• Perform other administrative and executive-support duties as assigned.

Skills

Organizational skills

Discretion & confidentiality

Written & verbal communication

Contract coordination

Team player / self-motivated

Customer service

Attention to detail

Time management

Message drafting & editing

Data entry experience

Education

High school diploma or GED

Tools

Data entry software

Job description

The Executive Assistant provides high-level administrative support to executive leadership, managing schedules, communications, meetings, and travel arrangements. This position also supports legal and corporate administration, including contract coordination, legal documentation, confidential record-keeping, compliance tracking, and communication with outside legal counsel, employees, and business partners. Requires exceptional organization, professionalism, discretion, and confidentiality.

REQUIREMENTS AND QUALIFICATIONS

• High school diploma or GED


• Experience supporting a General Counsel, legal executives, or a corporate Legal Department is preferred


• High level of discretion and professionalism in handling confidential and sensitive information


• Professional appearance and disposition


• Strong written and verbal communication skills; ability to draft and edit professional documents


• Must be able to convey messages to employees clearly & quickly


• Detail-oriented, problem solver


• Outstanding customer service skills


• Must be a team player, self-motivated


• Extensive computer Data Entry experience


• Must be able to work in an active, social atmosphere without being distracted

DUTIES AND RESPONSIBILITIES

• Prepare, draft, proofread, and format business correspondence, reports, presentations, memorandums, and other executive communications


• Provide administrative support to the legal department and outside legal counsel, including preparation, organization, and maintenance of legal documents and records


• Assist with contract administration, including routing agreements for review and approval, tracking signatures, renewals, expiration dates, and maintaining executed contracts


• Maintain confidential corporate, legal, financial, and personnel-related files and documentation


• Assist with corporate compliance, business licenses, insurance documentation, regulatory filings, and other administrative requirements


• Coordinate and maintain documentation related to employee matters, investigations, claims, and other confidential HR or legal matters as directed


• Track important deadlines, follow up on outstanding assignments, and coordinate special projects and executive initiatives


• Perform other administrative, legal coordination, and executive support duties as assigned by executive leadership

BENEFITS

• Health, dental and vision coverage for employee


• 401kKPlan


• Paid time off


• Paid training, growth opportunities


• Employee vehicle purchase plans


• Discounts on products and services


• Long-term job security

Compensation $70k - $80k/ annually (Depending on experience)

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.