Executive Legal Secretary

firstPRO, Inc; North Wales (Montgomery County); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

19 days paid time off

Employer pays 50% of health/dental/vis

3% employer 401(k) contribution

Yearly performance bonuses

Job summary

Executive Assistant / Legal & Administrative Coordinator at firstPRO, Inc. will draft, review, and modify legal documents, contracts, and policies while supporting the Owner/CEO with confidential communications and calendar management.

The role also includes coordinating travel and handling high-level correspondence. The position involves market research and special projects, including monthly competitor import analyses, with a strong emphasis on privacy and professionalism.

Qualifications

• Direct experience supporting an Owner/CEO or C-suite with legal teams.
• Bachelor's degree required.
• Strong math, accounting and reconciliation skills; elite professional communication.
• PTO 19 days annually.; Insurance: 50% employer paid; Retirement: 3% 401(k) employer contribution.

Responsibilities

• Draft, review, and modify legal documents and contracts; discuss revisions with attorneys.
• Manage executive calendars, handle sensitive emails, and develop travel itineraries for the Owner/CEO.
• Conduct confidential market research and manage special projects, including competitor import research.

Skills

Math and accounting skills

Accounting

Verbal communication

Written communication

Education

Bachelor's Degree

Job description

Executive Assistant / Legal & Administrative Coordinator

• Compensation: $100,000 – $150,000 per year (depending on experience), plus yearly bonuses
• Schedule: Full-Time, Monday – Friday, 8:00 AM – 5:00 PM (No nights, weekends, or business travel)

Key Responsibilities

• Legal & Contract Administration: Take a hands-on approach to preparing, personally drafting, reviewing, and making changes to legal documents, contracts, policies, and procedures. Discuss revisions with attorneys, communicate directly with legal teams, handle trademark registrations, and assist with arbitrations or high-level legal correspondence.
• C-Suite & Executive Support: Professionally and confidentially represent the Owner/CEO, manage complex executive calendars, handle sensitive email correspondence, and develop detailed travel itineraries.
• Market Research & Special Projects: Manage confidential, time-sensitive projects and conduct monthly competitor import research using ImportGenius.

What You Bring

• Direct Experience: Proven background as an Executive Assistant supporting an Owner, Attorney, CEO, or C-suite executive, with robust, hands-on experience working directly with legal teams, reviewing/modifying contracts, and communicating with attorneys.
• Education: U.S. college degree (Bachelor's Degree) required.
• Core Skills: Strong math, accounting, and basic reconciliation skills paired with elite professional verbal and written communication.
• Paid Time Off: 19 days of paid time off annually.
• Insurance: Affordable medical, dental, and vision benefits with the employer paying 50%.
• Retirement: Employer 3% contribution to 401(k).
• Bonuses & Perks: Lucrative yearly performance bonuses and $150 in annual beauty products.