Executive Assistant

Valor 3 Services, LLC; Bellevue Second IV Precinct (NE); On-site; USD 42,000 - 65,000; Full time

Job summary

Valor 3 Services, LLC seeks an Executive Assistant to support senior leadership at Offutt Air Force Base, Nebraska. The role includes managing calendars, coordinating meetings, handling correspondence, and acting as a liaison with military personnel and external partners.

Candidates must be highly organized, discreet with sensitive information, and experienced in a military environment. Active Secret clearance is required. This position is contingent upon contract award.

Qualifications

• Associate’s Degree or equivalent required.
• Minimum one year of clerical/administrative experience.
• Minimum one year of experience in a military environment.
• Proficiency with Word, Excel, PowerPoint, Outlook, and Teams.
• Fluent reading, writing, speaking English.
• Ability to handle confidential information with discretion.
• Active Secret Security Clearance required.

Responsibilities

• Provide executive-level administrative support to senior leadership within the 55 WG/JA at Offutt Air Force Base.
• Serve as primary point of contact between leadership, military personnel, external agencies, and community partners.
• Manage and maintain executive calendars, coordinate meetings, and schedule appointments.
• Track deadlines, deliverables, suspense items, and action items.
• Prepare, edit, format, and maintain correspondence, reports, presentations, and briefing materials.
• Answer and respond to inquiries via telephone, email, and in person.
• Attend meetings and provide follow-up support while maintaining confidentiality.
• Perform data entry, records management, scanning, uploading, and maintenance of electronic records.
• Ensure compliance with government regulations, policies, safety requirements, and procedures.

Job description

Location: Offutt Air Force Base, Nebraska
Position Type: Full-Time
Security Clearance: Active Secret Clearance Required
Employment Status: Contingent Upon Contract Award

Position Overview

Valor 3 Services is seeking a highly organized and professional Executive Assistant to provide administrative and clerical support to senior leadership within the Office of the Staff Judge Advocate (55 WG/JA) at Offutt Air Force Base, Nebraska. The Executive Assistant will serve as a key liaison between leadership, military personnel, and external organizations while ensuring efficient office operations, maintaining sensitive information, and supporting critical administrative functions. The ideal candidate will possess exceptional organizational skills, strong attention to detail, experience working in a military environment, and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities

• Provide executive-level administrative support to senior leadership within the 55th Wing Office of the Staff Judge Advocate.
• Serve as the primary point of contact between leadership, military personnel, external agencies, and community partners.
• Manage and maintain executive calendars, coordinate meetings, and schedule appointments.
• Track deadlines, deliverables, suspense items, and action items.
• Prepare, edit, format, and maintain correspondence, reports, presentations, briefing materials, and other official documents.
• Answer and respond to telephone, email, and in-person inquiries professionally.
• Attend meetings and conferences as directed and provide follow-up support.
• Maintain confidentiality of sensitive information.
• Perform data entry, records management, scanning, uploading, and maintenance of electronic records.
• Ensure compliance with government regulations, policies, safety requirements, and procedures.

Minimum Qualifications

• Associate’s Degree in any field.
• Minimum one year of clerical, administrative, or data-entry experience in an office environment.
• Minimum one year of experience working in a military environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to read, write, speak, and understand English fluently.
• Strong organizational, time management, communication, and customer service skills.
• Demonstrated ability to handle confidential information with discretion.
• Active Secret Security Clearance required

Preferred Qualifications

• Experience supporting military legal, command, or executive leadership offices.
• Familiarity with Air Force administrative processes and protocols.
• Experience managing executive calendars and coordinating senior-level meeting.

Contingency Statement

This position is contingent upon contract award. Employment offers are subject to successful contract award, verification of qualifications, and maintenance of required security clearance eligibility.

Valor 3 Services, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Valor 3 Services, LLC is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)