Confidential Executive Assistant (U.S. Air Force Contract)

Chameleon Integrated Services; Nebraska; On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Competitive health insurance including

Vision plan (company paid)

401K with generous match

Life insurance (company paid)

Disability insurance (company paid)

Training allowance

PTO and more

Job summary

Chameleon Integrated Services seeks a Confidential Executive Assistant to support senior leadership in a high-security military legal environment at Offutt AFB, NE. You will manage calendars, handle confidential documents, and coordinate with federal staff and external partners.

Active Secret clearance is mandatory. Must have an Associate’s Degree or higher, 1 year of clerical/military experience, and strong Microsoft Office skills to ensure precise, timely delivery of critical work.

Qualifications

• U.S. Citizenship is required.
• Active Secret level or higher security clearance.
• Associate’s degree or higher required.
• Minimum 1 year of clerical or data-entry experience in an office.
• Minimum 1 year military environment experience.
• Proficient in Microsoft Office and ability to handle PHI under Privacy Act rules.
• Fluent English reading, writing and speaking for coordination with staff.

Responsibilities

• Perform general data-entry tasks and manage multi-line phones.
• Answer emails and process in-person requests with strong customer service.
• Maintain executive calendars and coordinate meetings and deadlines.
• Prepare, edit, and maintain official emails, documents, and reports.
• Maintain electronic and physical files per AFRIMS and Privacy Act.
• Safely handle sensitive personnel documents and PHI following HIPAA rules.
• Serve as liaison between senior leadership, staff, vendors, and agencies.

Skills

MS Office Proficiency

Communication skills

Discretion & confidentiality

Time management

Education

Associate’s Degree or higher

Tools

Microsoft Office Suite

Job description

We are a growing information technology company that offers its employees a culture of success, the chance to work on revolutionary federal IT infrastructure, and the opportunity to grow alongside cutting-edge technology that is reshaping the industry. We are seeking forward thinking candidates that have strong experience in operational support and can help take to the next level in a pro-active stance.

Chameleon Integrated Services has expertise in operations management, quality systems, data operations and cybersecurity. We secure some of the most sensitive data for the Department of Defense and for other U. S. federal government agencies. We are known for the great care we take with clients and employees, and we believe in promoting from within.

We offer a Full Benefits package including:

• Competitive Employee Health Insurance options including dental
• 100% company paid vision plan
• 401K plan with generous company match and no vesting period
• 100% company paid Life insurance
• 100% company paid long and short-term disability insurance
• Training allowance
• PTO and more

Confidential Executive Assistant (U.S. Air Force Contract)

THIS POSITION REQUIRES AN ACTIVE SECIRTY CLEARANCE

Position Mission

The Confidential Executive Assistant serves as the primary administrative and data-entry anchor for senior leadership staff within the 55th Wing Office of the Staff Judge Advocate (55 WG/JA). Operating within a highly sensitive military legal environment, this role requires exceptional organizational structure, flawless attention to deadlines, and absolute professional discretion.

Core Duties & Responsibilities

• Administrative Support: Execute general data-entry tasks, manage multi-line phone systems, answer email queries, and process in-person requests with exceptional telephone etiquette and customer service skills.

• Calendar & Deliverables Management: Maintain executive calendars, coordinate meetings and conferences, track upcoming administrative deadlines, and manage formal task schedules.

• Document Control: Prepare, edit, scan, upload, and maintain official emails, written correspondence, legal documents, reports, and presentation briefing materials.

• Records Maintenance: Ensure all electronic and physical files are maintained and archived in strict compliance with the Air Force Records Information Management System (AFRIMS) and Privacy Act schedules.

• Discretionary Security: Handle and safeguard sensitive personnel documents, strategic information, and Protected Health Information (PHI) in strict alignment with HIPAA and Privacy Act regulations.

• Stakeholder Liaison: Act as the primary point of contact between senior legal leadership, installation personnel, vendors, and external agencies.

Mandatory Minimum Qualifications

• U.S. Citizenship: Required.

• Active Security Clearance: Active Secret level or higher.

• Education: Associate’s Degree or higher.

• Office Experience: Minimum of one (1) year of dedicated clerical or data-entry experience obtained within a formal office setting.

• Military Experience: Minimum of one (1) year of experience working in a military environment.

• Software Proficiency: Demonstrated expertise in Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint, and Teams).

• Language: Ability to read, understand, speak, and write English fluent to communicate effectively with installation staff both in person and via telephone.

• Military Environment: Minimum of one (1) year of previous experience working inside a U.S. military environment is strictly required.

• Education: An Associate’s Degree (in any field) is the mandatory minimum educational baseline.

Location & Schedule

• Performance Location: Office of the Staff Judge Advocate (55 WG/JA), Offutt AFB, NE
• Hours of Operation: 0730–1630, Monday through Friday
• Federal Holidays: Off (Excluding New Year’s Day, MLK Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas)
• Position Type: Full-Time, Contract

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status”

Texting Privacy Policy

• Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.
• No mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
• Message frequency will vary depending on the application process.Msg & data rates may apply.
• OPT out at any time by texting “Stop”.