Executive Assistant

AppleOne Employment Services; Bakersfield (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

AppleOne Employment Services in Bakersfield, CA is seeking an Executive Assistant to provide administrative and operational support to senior leadership. The role manages executive calendars, coordinates meetings and travel, screens calls and emails, and oversees office operations to ensure a smooth day-to-day workflow.

The ideal candidate is highly organized, discreet, and able to prioritize competing tasks while maintaining professionalism.

Qualifications

• 3+ years of Executive Assistant, Office Manager, or related experience.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage priorities independently while maintaining professionalism and confidentiality.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Screen calls, emails, and visitors professionally.
• Coordinate office supplies, vendors, and facility needs.
• Maintain records, filing systems, and confidential information.
• Process expense reports and assist with administrative projects.
• Support company events, onboarding activities, and team initiatives.

Skills

Executive support experience

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office Suite

Job description

The Executive Assistant provides administrative and operational support to leadership while ensuring the smooth day-to-day management of the office. This role manages executive calendars, coordinates meetings and travel, handles confidential communications, and oversees office operations.

Key Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Screen calls, emails, and visitors professionally.
• Coordinate office supplies, vendors, and facility needs.
• Maintain records, filing systems, and confidential information.
• Process expense reports and assist with administrative projects.
• Support company events, onboarding activities, and team initiatives.

Qualifications

• 3+ years of Executive Assistant, Office Manager, or related experience.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage priorities independently while maintaining professionalism and confidentiality.

Ideal Candidate

A proactive, detail-oriented professional who excels at supporting executives, managing office operations, and creating an organized, efficient workplace.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.