Executive Assistant

selfpublishing.com; Austin (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

selfpublishing.com in Austin, TX is hiring an Executive Assistant to support our CEO in a full-time, in-person capacity. You will manage calendars, emails, travel, and meetings, while prioritizing communications to keep leadership focused on strategic decisions.

Based in the Austin metro area, this role requires 5 days/week on-site at West Lake Hills. You should be highly organized, proactive, and capable of handling confidential information with discretion.

Qualifications

• 2+ years of Executive Assistant or Personal Assistant experience.
• Based in the Austin metro area; in-person, 5 days/week at West Lake Hills office.
• Highly organized, detail-oriented, and systems-minded.
• Excellent communicator with strong people skills and emotional intelligence.
• Self-sufficient, resourceful, and thrives in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar, emails, meetings, and travel.
• Prioritize tasks and communications to keep him focused on key decisions.
• Support with personal tasks to free up time for business growth.
• Handle office operations, resources, and supplies to keep things running smoothly.
• Oversee budgets for travel and operations, driving efficiency and cost savings.
• Assist with reports, presentations, and other business documentation.
• Build out our presence in Austin—help us grow our reputation as one of the fastest-growing companies and best places to work.
• Maintain confidentiality while managing sensitive information.

Skills

Executive Assistant

Calendar management

Communication

Organization

Tools

Slack

Asana

HubSpot

Job description

We’re Hiring: Executive Assistant (Full-Time, In-Person | Austin, TX)

selfpublishing.com | Back-to-Back-to-Back Inc. 5000 Company

Do you love organizing, anticipating needs, and keeping things running seamlessly? We’re looking for a rockstar Executive Assistant to support our CEO so he can stay focused on high-impact, strategic work.

This is a role for someone who thrives in a fast-paced environment, loves solving problems, and gets energy from helping others succeed.

What you’ll do:

• Manage the CEO’s calendar, emails, meetings, and travel.
• Prioritize tasks and communications to keep him focused on key decisions.
• Support with personal tasks to free up time for business growth.
• Handle office operations, resources, and supplies to keep things running smoothly.
• Oversee budgets for travel and operations, driving efficiency and cost savings.
• Assist with reports, presentations, and other business documentation.
• Build out our presence in Austin—help us grow our reputation as one of the fastest-growing companies and best places to work.
• Maintain confidentiality while managing sensitive information.

What we’re looking for:

• At least 2+ years of Executive Assistant or Personal Assistant experience.
• Based in the Austin metro area (this is an in-person, 5 days/week role at our West Lake Hills office).
• Highly organized, detail-oriented, and systems-minded.
• Excellent communicator with strong people skills and emotional intelligence.
• Self-sufficient, resourceful, and thrives in a fast-paced environment.

Bonus points if you:

• Love making others’ lives easier with a proactive, anticipatory approach.
• Are obsessed with process-driven solutions.
• Have experience with Slack, Asana, HubSpot.
• Enjoy juggling multiple tasks while keeping everything on track.

Compensation:

$55,000 – $85,000 (depending on qualifications and experience)

Our Culture – The SPS Way:

• Honesty & Integrity Always Win
• Fail Fast, Fail Forward, Fail Often
• Hard Work & Continuous Improvement
• Everyone is Responsible for Facilitating Change
• Best Is The Standard

If you’re ready to make a big impact, support our CEO, and be part of a high-growth company, we’d love to meet you!