Executive Assistant

Evlo AI; Austin (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Evlo AI in Austin, TX, seeks an experienced executive assistant to serve as the central operational partner to senior leadership. You will manage calendars, travel logistics, and cross-functional communications to safeguard executive time and enable rapid decision-making.

The role requires autonomy, strong prioritization, and discretion in handling confidential information, with 3–6 years of C-suite support in a tech or corporate setting. A Bachelor's degree is preferred.

Qualifications

• 3-6 years of experience supporting C-suite executives in a high-growth technology or corporate environment.
• Advanced proficiency with Google Workspace, Microsoft Office Suite, Zoom, and modern scheduling tools.
• Exceptional written and verbal communication with meticulous attention to detail.
• Demonstrated ability to anticipate needs, problem-solve proactively, and pivot quickly under pressure.
• Bachelor's degree or equivalent practical administrative experience.
• Bonus: Experience managing lightweight project tracking in Notion or Jira, or coordinating board-level meetings.

Responsibilities

• Manage dynamic, high-conflict calendars and schedule internal and external meetings across multiple time zones
• Coordinate complex travel itineraries, accommodations, and logistics utilizing corporate travel platforms
• Process monthly expense reports, reconcile corporate credit cards, and manage vendor invoicing through financial tools
• Prepare meeting agendas, take detailed notes, and track cross-functional action items to ensure timely completion
• Handle sensitive and confidential information with absolute discretion and professional judgment
• Facilitate internal team events, offsites, and culture initiatives from conception to execution

Skills

Calendar management

Travel logistics

Cross-functional communication

Attention to detail

Proactive problem solving

Executive support

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office Suite

Zoom

Scheduling tools

Notion

Jira

Job description

About The Role

The role serves as the central operational partner to senior leadership, managing complex calendars, global travel logistics, and cross-functional communications.

About The Role

The role serves as the central operational partner to senior leadership, managing complex calendars, global travel logistics, and cross-functional communications.

The position requires high autonomy, sharp prioritization, and the ability to safeguard executive time while maintaining seamless coordination across a fast-growing technology organization.

Key Responsibilities

• Manage dynamic, high-conflict calendars and schedule internal and external meetings across multiple time zones
• Coordinate complex travel itineraries, accommodations, and logistics utilizing corporate travel platforms
• Process monthly expense reports, reconcile corporate credit cards, and manage vendor invoicing through financial tools
• Prepare meeting agendas, take detailed notes, and track cross-functional action items to ensure timely completion
• Handle sensitive and confidential information with absolute discretion and professional judgment
• Facilitate internal team events, offsites, and culture initiatives from conception to execution

What We Are Looking For

• 3-6 years of experience supporting C-suite executives in a high-growth technology or corporate environment
• Advanced proficiency with Google Workspace, Microsoft Office Suite, Zoom, and modern scheduling tools
• Exceptional written and verbal communication skills with meticulous attention to detail
• Demonstrated ability to anticipate needs, problem-solve proactively, and pivot quickly under pressure
• Bachelor's degree or equivalent practical administrative experience
• Bonus: Experience managing lightweight project tracking in Notion or Jira, or coordinating board-level meetings