Executive Assistant

Auburn University; Auburn (AL); On-site; USD 45,000 - 75,000; Full time

Job summary

Auburn University’s Office of Information Technology seeks an Executive Assistant to provide critical administrative and operational support to the CIO and OIT leadership. This role will manage executive calendars, coordinate meetings and events, and facilitate communications while supporting administrative and business processes.

You will assist with divisional initiatives and priorities, help with day-to-day CIO office operations, and serve as a central coordinator across IT leadership and

Qualifications

• 5 years of experience in administrative support services.

Responsibilities

• Assists the VP/CIO for all meetings, maintains files, calendars, and confidential information and prepares presentation materials to include Excel spreadsheets and PowerPoint presentations.
• Assists the Executive Director of Information Technology, the Information Security Officer, and other IT Directors in administrative functions such as, but not limited to, writing memorandums, document reviews, and presentation preparation.
• Schedules appointments, contacts required attendees for availability, reserves meeting rooms, and records and transcribes minutes for record purposes.
• Screens phone calls, visitors and correspondence and forwards to the appropriate office/area. Maintains calendars and schedules meetings. Coordinates conferences on site and away from campus and travel, making arrangements as necessary.
• Coordinates all OIT receptions and special functions to include quarterly meetings and annual events for the larger campus IT population.
• Performs general administrative duties related to financial records and documents, travel, and other reimbursements for the VP/CIO and Executive Director of OIT. Schedules interview agendas and reimbursements for applicants.
• Develops and/or revises office procedures and works closely with the VP/CIO, Executive Director and Information Security Officer to update OIT policies and procedures.

Skills

Administrative support experience

Education

Associate's degree or higher

Job description

Overview

The Office of Information Technology at Auburn University is seeking candidates for the position of Executive Assistant.The Executive Assistant position provides critical administrative and operational support to the CIO and OIT leadership team. Key responsibilities include managing executive calendars, coordinating meetings and events, facilitating communications, supporting administrative and business processes, and assisting with divisional initiatives and priorities. The position also serves as a central point of coordination for activities that support the day-to-day operations of the CIO's office and the broader division.

Responsibilities

• Assists the VP/CIO for all meetings, maintains files, calendars, and confidential information and prepares presentation materials to include Excel spreadsheets and PowerPoint presentations. Assists the Executive Director of Information Technology, the Information Security Officer, and other IT Directors in administrative functions such as, but not limited to, writing memorandums, document reviews, and presentation preparation. Schedules appointments, contacts required attendees for availability, reserves meeting rooms, and records and transcribes minutes for record purposes.
• Screens phone calls, visitors and correspondence and forwards to the appropriate office/area. Maintains calendars and schedules meetings. Coordinates conferences on site and away from campus and travel, making arrangements as necessary. Coordinates meetings, receptions and/or events in collaboration with various national, regional, state, and campus committee memberships to include making travel arrangements and taking notes if conference is on-site. Coordinates all OIT receptions and special functions to include quarterly meetings and annual events for the larger campus IT population.
• Serves as a liaison with other campus departments and outside agencies, including other members on the management teams. Handles both confidential and non-routine information.
• Performs general administrative duties related to financial records and documents, travel, and other reimbursements for the VP/CIO and Executive Director of OIT. Schedules interview agendas and reimbursements for applicants.
• Develops and/or revises office procedures and works closely with the VP/CIO, Executive Director and Information Security Officer to update OIT policies and procedures.

Qualifications

• Associate's degree or higher
• 5 years of experience in administrative support services.

Minimum Knowledge, Skills, and Abilities

• Knowledge of general office practices, knowledge of basic math, and University policies and procedures.

Contract Type

Continuing

Why Work at Auburn

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education?

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.