Administrative Support Associate

Auburn; Columbiana (AL); Presencial; USD 33 000 - 45 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, dental, vision insurance

Vacation 4 weeks per year

Sick leave 96 hours yearly

6 weeks parental leave

AU tuition assistance

Retirement plan

Resumo da oferta

The Alabama Cooperative Extension System (ACES/AAES) in Shelby County is seeking an Administrative Support Associate I/II to provide essential administrative and clerical services for Extension programs. The role includes budget tracking, payroll processing, and supporting staff with office operations.

We offer comprehensive benefits from day one, generous vacation and leave policies, and opportunities for professional development within Auburn University’s Extension network.

Qualificações

• Proficiency with Windows and Microsoft Office (Word/Excel/PowerPoint/Access).
• Experience with data entry, budgeting, and financial tracking.
• Familiarity with Quicken, Adobe products, and basic website updates.

Responsabilidades

• Perform administrative and clerical tasks including data gathering, filing, calendar management, and event scheduling.
• Assist with budget preparation, tracking, and payroll-related tasks.
• Advise staff and customers on standard policies and procedures.
• Coordinate with multiple departments and external vendors.
• Prepare reports, documents, and presentations as needed.
• Design simple flyers or newsletters to promote Extension programming.

Conhecimentos

Windows

Microsoft Office

Word

Excel

PowerPoint

Access

Quicken

Adobe

Social media analytics

Formação académica

High school diploma or equivalent

Ferramentas

Quicken

Adobe

Publisher

Website updates

Descrição da oferta de emprego

Overview

The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II in Shelby County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs within the Shelby County Extension Office.

Reasons you’ll love being an Administrative Support Associate atACES– Auburn:

• Job Satisfaction! Be a part of life-changing work in your community!
• Excellent full-time benefits that start on Day 1!
• Medical, dental, and vision insurance options!
• Work/life balance!
• 4 weeks of vacation accrued each year.
• 96 hours of sick leave accrued annually.
• 7 paid holidays in addition to 2 weeks of paid leave during Christmas/New Years when the University closes.
• 6 weeks of paid parental leave for the birth or adoption of a child (available forBOTHmoms & dads).
• AU tuition assistance for you and your dependents after a year of service.
• Generous state retirement plan along with other voluntary retirement plan options and benefits.
• Fun, flexible & diverse work environment. Every day is different!
• Supportive leadership & peers. TheACESteam supports you and your work.

EXTENSION: The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.

Budgeted Salary range for this position:$33,150-$45,000

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May be asked to design flyers, compile newsletters, or other marketing materials to promote Extension programming.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Qualifications

Level I:

• High school diploma or equivalent.
• 2 years experience in clerical and administrative support services.

Level II:

• High school diploma or equivalent.
• 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions allowed for Experience:

Degrees may be accepted in lieu of experience.

Desired Qualifications:

• Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential.
• Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.

Minimum Knowledge, Skills, and Abilities

• Knowledge of office rules, procedures and operations that require previous training and experience to perform.
• Social media proficient to include Facebook/Instagram analytics, boost posting ads, or other social media tools.
• Basic understanding of accounting concepts/practices, Quicken, and reconciliation reporting.

Contract Type

Continuing

Why Work at Auburn

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

11/12/2026