Strategic Executive Assistant to CIO & IT Leadership

Auburn University; Auburn (AL); On-site; USD 45,000 - 75,000; Full time

Job summary

Auburn University’s Office of Information Technology seeks an Executive Assistant to provide critical administrative and operational support to the CIO and OIT leadership. This role will manage executive calendars, coordinate meetings and events, and facilitate communications while supporting administrative and business processes.

You will assist with divisional initiatives and priorities, help with day-to-day CIO office operations, and serve as a central coordinator across IT leadership and

Qualifications

• 5 years of experience in administrative support services.

Responsibilities

• Assists the VP/CIO for all meetings, maintains files, calendars, and confidential information and prepares presentation materials to include Excel spreadsheets and PowerPoint presentations.
• Assists the Executive Director of Information Technology, the Information Security Officer, and other IT Directors in administrative functions such as, but not limited to, writing memorandums, document reviews, and presentation preparation.
• Schedules appointments, contacts required attendees for availability, reserves meeting rooms, and records and transcribes minutes for record purposes.
• Screens phone calls, visitors and correspondence and forwards to the appropriate office/area. Maintains calendars and schedules meetings. Coordinates conferences on site and away from campus and travel, making arrangements as necessary.
• Coordinates all OIT receptions and special functions to include quarterly meetings and annual events for the larger campus IT population.
• Performs general administrative duties related to financial records and documents, travel, and other reimbursements for the VP/CIO and Executive Director of OIT. Schedules interview agendas and reimbursements for applicants.
• Develops and/or revises office procedures and works closely with the VP/CIO, Executive Director and Information Security Officer to update OIT policies and procedures.

Skills

Administrative support experience

Education

Associate's degree or higher

Job description

Auburn University’s Office of Information Technology seeks an Executive Assistant to provide critical administrative and operational support to the CIO and OIT leadership. This role will manage executive calendars, coordinate meetings and events, and facilitate communications while supporting administrative and business processes.

You will assist with divisional initiatives and priorities, help with day-to-day CIO office operations, and serve as a central coordinator across IT leadership and