Administrative Support Associate

Auburn University; Belle Mina (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

Auburn University in Madison, Alabama is seeking an administrative support professional to assist the Regional Director and staff. The role includes answering phones, handling documents, and supporting financial and HR processes, with responsibility for preparing various reports and basic farm research tasks.

The position requires a High School Diploma or GED with 2–4 years of clerical experience, valid Alabama driver's license, and proficiency with Windows and Microsoft Office.

Qualifications

• High School Diploma or GED and 2 years of clerical/administrative experience (Level I).
• High School Diploma or GED and 4 years of clerical/administrative experience (Level II).
• Substitutions allowed: education can substitute for experience.
• A valid Alabama driver's license is required.
• Proficiency with Windows, Microsoft Office, Word, Excel and similar programs is essential.

Responsibilities

• Answer phone and act as initial receptionist for callers/visitors.
• Assist with financial processes including vendor vouchers, reports, and travel reimbursements.
• Assist with timekeeping, payroll and other HR tasks.
• Prepare reports, documents and spreadsheets as required.
• Assist with basic farm research duties as needed and perform other duties as assigned.

Skills

Receptionist duties

Office software proficiency

Time management

Customer service

Education

High School Diploma or GED

Tools

Windows

Microsoft Office

Excel

Job description

Overview

This position is located in Madison, Alabama.

The individual in this position serves as the primary assistant to the Regional Director, Associate Directors, and other professional staff at the Tennessee Valley and Sand Mountain Research and Extension Centers.

Responsibilities

• Perform general office clerical and administrative duties such as, answer phone, fax/scan documents, type correspondence, sort/distribute mail, and maintain office supplies.
• Serve as initial receptionist for callers and visitors.
• Assist with financial processes such as vendor vouchers, collection reports, and reimbursements for travel.
• Assist with timekeeping, payroll, and other HR related tasks.
• Prepare a variety of reports, documents, and spreadsheets as requested and required.
• Assist with basic farm research duties as needed; and perform other duties as assigned.

Qualifications

Level I:

• High School Diploma or GED and 2 years of experience in clerical and administrative support services.

Level II:

• High School Diploma or GED and 4 years of experience in clerical and administrative support services.

SUBSTITUTIONS ALLOWED FOR EXPERIENCE: Yes, When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

• A valid Alabama driver's license is required.
• Knowledge of office rules, procedures and operations that require previous training and experience to perform.
• Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, and other similar programs is essential.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

10/20/2026