Administrative Support Associate

Auburn; Auburn (AL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Generous benefits

Educational opportunities

Work/life balance

Job summary

Auburn University’s Political Science Department invites applications for an Administrative Support Associate I/II. The role provides administrative, financial, academic and operational support, manages course scheduling, processes financial transactions, coordinates events, and supports facilities and resources across the department.

You will act as liaison between the chair and stakeholders, help with student engagement, maintain records, supervise graduate assistants and student workers, and

Qualifications

• High school diploma or equivalent.
• 2 years of experience in clerical and administrative support services.
• High school diploma or equivalent.
• 4 years of experience in clerical and administrative support services.
• Substitutions allowed: one year of education can substitute for one year of experience.

Responsibilities

• Provide financial support by preparing travel and vendor vouchers and reconciling purchasing card transactions.
• Build and maintain the departmental master course schedule and enter course information in CLSS/Courseleaf; schedule classrooms.
• Coordinate office moves, space utilization, and liaise with Facilities Management to ensure functional spaces.
• Assist Health Administration Services Program Director and faculty with alumni surveys, student applications, internships, and student organizations.
• Facilitate communication between the department chair and other departments, clients, and students to ensure policy compliance.
• Perform clerical tasks including filing, calendar management, mail distribution, phone handling, and procuring office supplies.
• Provide administrative oversight for graduate assistants and student workers; assist with onboarding and training.
• Other duties as assigned.

Skills

Customer-service orientation

Professionalism

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

High school diploma or equivalent

Tools

AU systems

Job description

Overview

The Political Science Department in the College of Liberal Arts is hiring an Administrative Support Associate I/II. This position provides administrative, financial, academic and operational support to the department by managing course scheduling, processing financial transactions, coordinating events, and supporting departmental facilities and resource needs. It serves as a liaison between the department chair and various stakeholders, ensuring effective communication and compliance with university policies. Additionally, the role facilitates student engagement, maintains records, and manages departmental resources to support overall operations.

Responsibilities

• Provides financial support by preparing travel and vendor vouchers, reconciling purchasing card transactions and maintaining orderly financial filing systems to ensure the enforcement of policies set forth by the Procurement and Business Services office.
• Provides academic support to the department’s multiple academic programs by building a departmental master course schedule, entering course information into the the student scheduling system (CLSS/Courseleaf), scheduling classrooms in Ad Astra and monitoring registration, including, but not limited to special enrollments related to First Year Experience and Camp War Eagle to optimize resource allocation as it pertains to departmental and institutional operations.
• Provides operational and facilities support for the department by coordinating office and workspace assignments; monitoring departmental space utilization; maintaining inventories of furniture, equipment, and other departmental assets; identifying and addressing facilities-related needs; submitting and tracking work orders; coordinating office moves and space modifications; and serving as the department's liaison with Facilities Management and other campus units to ensure departmental spaces are functional, properly equipped, safe, and supportive of faculty, staff, and student needs.
• Assists the Health Administration Services Program Director and faculty by collecting and tracking data associated with alumni surveys, managing HADM student applications, communicating with preceptors for internships, and facilitating communication on behalf of the student organization (HHAO) to support the goals of the HADM Program.
• Acts as a liaison between the department chair and other departments, clients, and students by facilitating communication, coordinating departmental operations, and managing correspondence. Ensures that all internal and external parties are informed of and comply with University policies and procedures.
• Conducts various administrative and clerical tasks, including maintaining records to support efficient departmental operations, managing files for easy retrieval and organization, coordinating schedules and calendars to optimize time management, sorting and distributing mail to ensure timely delivery of information, answering and directing phone calls to assist inquiries and provide support, and procuring office supplies to maintain a well-equipped workspace. These tasks collectively enhance productivity, organization, and communication within the department, ensuring smooth operations and adherence to institutional goals.
• Provides administrative oversight and day-to-day direction for graduate assistants, student employees, and work‑study students assigned to the department chair or Health Services Administration Program Director by coordinating work assignments, monitoring task completion, assisting with onboarding and training, and ensuring support activities are completed effectively and in accordance with departmental procedures.
• Others Duties as Assigned

Qualifications

Level I:

• High school diploma or equivalent
• 2 years of experience in clerical and administrative support services.

Level II:

• High school diploma or equivalent
• 4 years of experience in clerical and administrative support services.

Substitutions Allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Budgeted Salary Range for This Position: $40,000 - 50,000 annually.

Minimum Knowledge, Skills, and Abilities

• Knowledge of office rules, procedures and operations that require previous training and experience to perform.
• Customer-service orientation, professionalism, strong organizational and communication skills, proficiency with Microsoft Office.
• Experience with various AU systems is desired.

Contract Type

Continuing

Why Work at Auburn

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

11/10/2026